We are looking for a well-organised and proactive administrator to support meetings, communications and events across Primary Care Networks in Nottingham. This is a varied role where no two days are the same. You'll be helping teams stay organised, making sure meetings run smoothly, and supporting the planning of training sessions and events.
You'll be part of a friendly and supportive team, working with colleagues across different roles and organisations. If you enjoy organising, communicating clearly, and making sure things get done on time, this could be a great fit for you.
Meeting Support and Coordination
Organise regular meetings – including sending invites, booking rooms and confirming attendance
Prepare agendas, chase updates, and follow up with key team members
Take accurate meeting minutes and action logs
Share meeting notes in the correct place (e.g. Microsoft Teams or other platforms)
Ensure all meeting records are completed and shared within agreed timeframes
Work with a range of people – including clinical leads, service managers and support teams
Event Planning and Delivery
Support the planning and delivery of events such as training sessions, webinars and showcases
Send out invitations and promotional materials
Liaise with speakers and manage bookings
Prepare event resources like agendas, workbooks or posters
Help on the day of events – welcoming attendees, setting up rooms or managing online platforms
Communication and Admin Support
Support regular communications with primary care teams
Share updates and resources across the personalised care workforce
Help produce and send posters, newsletters and resource packs
Keep clear records of activity and support follow-up after meetings or events
Liaise with practices and PCN teams to support coordination of services
At Nottingham City GP Alliance, we strive to create an inclusive and collaborative environment where employees are empowered to make a difference. As a trusted provider of primary care services, we are committed to improving the health outcomes and experiences of our patients. By joining our workforce, you will have the opportunity to work alongside dedicated professionals, utilising your skills and expertise to positively impact the lives of individuals and families in our community.
Skills and Experience
Strong administration and organisation skills
Confident using Microsoft Office (especially Teams, Outlook and Word)
Good written and verbal communication
Ability to manage multiple tasks and meet deadlines
Comfortable working with a wide range of colleagues at different levels
Personal Qualities
Friendly, professional and approachable
Proactive and reliable
Great attention to detail
Able to work independently and as part of a team
Positive attitude and willingness to learn