Job Summary
We are seeking a Project & Operations Coordinator to join a forthcoming strategic communications programme.
Key Responsibilities
Programme coordination
* Support the day-to-day coordination of project activities, timelines, and deliverables.
* Maintain project trackers, documentation, and reporting materials to ensure deadlines and outputs are accurately monitored.
* Organise meetings, workshops, and stakeholder engagements, including scheduling, agendas, note-taking, and follow-up actions.
* Support the preparation of donor reports, presentations, briefing materials, and internal updates.
* Coordinate communication and scheduling across internal teams, consultants, and external partners.
Operations support
* Support project operations including resource planning, scheduling briefings and meetings, procurement, due diligence, contracting administration, onboarding, invoicing and timesheet tracking.
* Grant management including contracting, reporting compliance, payment and grant close out.
* Assist with budget tracking and maintaining accurate financial and operational records.
* Coordinate travel, logistics, and event arrangements for staff, consultants, and partners.
* Support compliance with donor requirements, safeguarding, data protection, and security protocols.
* Assist with vendor setup, raising Purchase Orders, processing invoices, payment tracking and spend reconciliation, and other administrative finance processes alongside our Project Accountants where required.
Team support
* Monitor project actions, risks, and operational issues, escalating where appropriate.
* Contribute to improving internal processes, templates, and ways of working across the project team.
* Provide general administrative and coordination support to programme and operations colleagues as needed.
Qualifications and skills
Essential
* Bachelor's degree or equivalent professional experience in foreign affairs, international development, strategic communications, political science, or a related field.
* Strong organisational and time-management skills with the ability to manage multiple priorities.
* Excellent attention to detail and ability to maintain accurate records and documentation.
* Strong written and verbal communication skills.
* Ability to work collaboratively across multicultural and cross-functional teams.
* Confidence using Microsoft Office and/or Google Workspace tools.
* Ability to handle sensitive information professionally and confidentially.
* Proactive, adaptable, and willing to learn in a fast-paced environment.
Desirable
* Experience supporting donor-funded or international projects.
* Experience with invoicing, procurement, budget tracking, or grants administration.
* Interest in strategic communications, information integrity, or behavioural change programming.
* Knowledge of Eastern and Central European socio-political contexts is an advantage.
What we can offer you
The opportunity to work with colleagues from a diverse range of professional and cultural backgrounds including the very best ex-diplomats, television producers, digital media strategists, linguists, researchers, and behavioural scientists from both the public and private sector.
Across Zinc Network there’s a commitment by everyone to deliver meaningful change across all the subject areas, social challenges, and policy goals we’re striving to achieve.
Area of selection
We’re committed to hiring a diverse workforce from different professional and cultural backgrounds, and to that end we encourage a variety of people to apply to join our company to represent the diverse range of subjects associated with our projects.
Conditions of employment
* Disclose any previous disciplinary action against them resulting from a substantiated safeguarding (including any breaches involving trafficking-related activities) or workplace investigation.
* Undergo background checks including employment verification, sexual offender registry, identity confirmation, and anti-terrorism vetting.
Deadline: 30th June 2026
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