The Vacancy
Company Secretariat Assistant FTC
About the Role
As a Company Secretarial Assistant you'll play a key part in supporting the smooth operation of our governance processes. You'll provide essential administrative and statutory compliance support across board and committee activities, ensuring documentation, filings and records are delivered to the highest standard.
This is an excellent opportunity for someone with governance, legal or administrative experience who is eager to develop professionally—especially those working towards (or interested in) ICSA/CGI qualifications.
Key Responsibilities
You will support the Company Secretariat team with a variety of governance and administrative tasks, including:
* Attending committee meetings, providing note‑taking support and tracking follow‑up actions.
* Coordinating meeting logistics and distributing papers and documentation.
* Drafting statutory Board minutes and assisting with written resolutions.
* Maintaining accurate governance records and ensuring compliance with internal standards.
* Preparing and submitting Companies House filings, including confirmation statements and other statutory returns.
* Responding to Know Your Client (KYC) and compliance-related enquiries from internal and external stakeholders.
* Assisting with preparation and management of Powers of Attorney in line with Group Delegated Authorities.
Who You'll Work With
You'll collaborate closely with:
* TheGroup Company Secretary,Assistant Company Secretary, and wider Company Secretariat team.
* Board members, committee chairs and their EAs.
* Legal and Compliance teams to ensure accurate governance documentation and responses.
* External stakeholders includingCompanies House, legal advisers and compliance organisations.
About You
We're looking for someone who brings professionalism, accuracy and a proactive mindset to their work. Ideally, you will have:
Knowledge & Experience
* Experience in a governance, legal or administrative function (preferred).
Qualifications
* Working towards or holding ICSA/CGI qualification (preferred but not essential).
* Willingness to undertake further professional development.
Skills
* Exceptional attention to detail and accuracy.
* Strong communication and interpersonal skills.
* Ability to manage multiple priorities effectively.
* Confident working independently and as part of a team.
Ourcommitments:
Wates is proud to be an employer where anyone can thrive, and we welcome applications from candidates of all backgrounds. We encourage you to apply even if you don't meet every requirement, as we value transferable skills and assess all applications fairly.
We don't discriminate based on a criminal record; all applications are reviewed on an individual basis against the requirements of the role. Some roles may require additional checks, due to the nature of the work. As a Disability Confident Leader, we offer an interview to applicants with a disability who meet the minimum criteria for the role and opt in to the Disability Confident scheme. Reasonable adjustments are available, please contact us at recruitment@wates.co.uk
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