Title: Band 3 Team Secretary
Location: Ballyclare
Duration: Temporary, 6 months initially with possible extensions. Full time, 37.5 hours per week. Mon-Fri 9am-5pm.
Salary: £11.67 per hour.
On behalf of our client, we are seeking a Band 3 Team Secretary who will provide a secretarial service to the Community Team. The post holder will provide secretarial services to a Senior member of staff / professional team, including organising and maintaining diary/schedule to arrange appointments and meetings. You will also type reports, memos, letters, forms etc to a high standard, as required from manuscript, audio and notes using a word processing system or through digital dictation. In addition as a member of a secretarial/clerical team, the post-holder will be required to provide clerical support to other members of staff within the department.
Core Responsibilities include:
* Prioritising and carrying out word-processing duties to a high standard.
* Arrange and provide administrative support at meetings including minute taking and issuing of relevant documentation (at base or other locations as required).
* Open, sort and distribute all mail to the department.
* Take appropriate action in relation to mail, telephone and other enquiries ensuring effective messaging and ‘bring forward’ systems are in place and necessary follow up action is taken.
* Liaise with outside agencies and other disciplines, dealing with enquiries as ...