Job Description
About Us
Step into a pivotal role at the heart of a rapidly scaling global technology company shaping the future of autonomous systems.
Oxa Autonomy are seeking a highly organised, proactive Part-Time Executive Assistant to support both the CFO and COO—two key leaders driving our international growth. This is a unique opportunity to gain exposure to high-level decision-making, strategic operations, and global expansion, while playing an essential role in keeping a fast-paced, innovative business running smoothly. If you thrive in dynamic environments and want to contribute meaningfully to a company on the rise globally, this role offers both impact and flexibility.
Role & Responsibilities
The opportunity will be for an initial 12 month period, hours of 10am-2pm Monday-Friday on a hybrid working arrangement. Responsibilities will include:
* Diary management with internal and external contacts
* Managing Executives time constraints and ensuring all meeting times are met
* Make travel and accommodation arrangements for senior executive members
* Act as the point of contact among executives, employees, clients and other external partners
* Completing a broad variety of administrative tasks that facilitate the Executive’s ability to effectively lead the organisation
* Work closely with the Executive team to keep them well informed of upcoming commitments and responsibilities, following up appropriately
* Coordinate effective meetings by organising and collating meeting agendas and coordinating follow up actions.
* Prepare paperwork/briefings for upcoming meetings, talks, interviews etc.
* Full email inbox management
* Project type tasks & support as required
* Any other reasonable duties as required
What you will need to succeed
* Recent experience as an Executive Administrative Assistant, Personal Assistant or similar role
* Outstanding organisational and time management skills
* Excellent verbal and written communications skills
* Discretion and confidentiality
* Ability to work under pressure and to deadlines when required
* Strong ability to execute work with a diversity, equity, and inclusion lens.
* Significant executive support experience, including supporting C-level executives.
* Expert proficiency with Macs and desktop publishing software; ability to design and edit graphic presentations and materials.
* Exceptional organisational skills and impeccable attention to detail.
* High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, community leaders, donors, and funded partners.
* Make appropriate, informed decisions regarding priorities and available time.
* Able to maintain a high level of integrity and discretion in handling confidential information.
* Excellent judgement is essential.
* Ability to switch gears at a moment’s notice.
Benefits
* Competitive starting salary
* Annual salary review
* Salary exchange pension scheme
* Company Share Scheme
* A flexible personal benefit fund with core benefits including private medical insurance, critical illness cover; life assurance, EAP, group income protection, health cash and more
* 25 Days annual leave plus 8 days bank holidays; as long as you promise to come back!
* Quarterly company communications event