Join us as a Purchasing Assistant
at The Dorchester Hotel, recently recognised as one of ‘The Sunday Times Top 10
Best Places to Work for’ in 2024 and ‘Hotel of the year – London’ at the 2024
AA Hospitality Awards. We continually strive to build and nurture a culture
where inclusiveness is part of our DNA, reflected in our values of passion,
personality, respect, working together, and creativity. We believe that a
variety of perspectives enriches our culture and drives our success.
We care about your career and are
proud to have the absolute best people in the industry.
When you join us as a Purchasing
Assistant at The Dorchester Hotel, you will have a unique opportunity to excel
in your field. You will learn from your fellow Legends and our award-winning
learning academy to achieve the highest standards in craft, service, and
leadership.
What
you’ll do
As a Purchasing Assistant, you'll
enjoy your work and take pride in delighting our guests:
* Adaco maintenance – system administration
and coordination of requests to meet the needs of the three UK Hotel
Operations. This includes but not
limited to addition / update of products, vendors, categories, quotations,
users etc. and ensuring information is current and correct. Prioritize enquiries dependent on Hotel
needs.
* Monitor and maintain system integrity,
reporting any discrepancies or issues
* Process food invoices and credits daily
ensuring all details match purchase orders and deliveries.
* Investigate and resolve invoice
discrepancies in collaboration with suppliers and internal departments in
timely manner.
* Scan food invoices accurately to DocuWare
in line with document control procedures.
* Maintain organised, accessible records for
audit and reporting purposes.
* Support the team with administrative
duties and procurement reporting.
* Liaise with suppliers regarding order
queries and deliveries
* Coordinate with other hotel departments to
ensure smooth supply chain operations.
* Handle email and telephone enquiries.
* Coordinate order and deliveries of
supplies to DC Head Office.
The items shared are the essence
of a day in the life of a Purchasing Assistant but we’ll make sure you are
provided with specifics on how we care for our hotel.
Tips: Avoid terms such
as fast-paced environment, persuasive and engaging and great communications
skills. Use more specifics in terms of
the activities and criteria that are part of the job role. Many terms are open
to interpretation and could mean a number of different things to different
people. The current approach may result
in an applicant with anxiety or a neurodiverse condition being deterred from
applying or have a very different impression of the role than that
intended. If the role involves working
with tight deadlines, say that instead of ‘fast paced’ for example, It will
also be helpful to include how long the deadlines usually are.
What
you’ll bring
Essential Skills and Experience
* Experience in Microsoft Office
* Hospitality or Purchasing experience
* Good communication and organisational skills
Preferred Skills
* Experience
working on Fourth Adaco or similar
* Strong
attention to detail and accuracy in data entry
What
you’ll get
* Complimentary Stays: Enjoy complimentary stays with
breakfast at Dorchester Collection Hotels every year.
* Discounts: Get 50% off food and beverages
at selected bars and restaurants within the Dorchester Collection: Enjoy
Friends & Family stay discounts out hotels, Benefit from discounts at
various high street and online shops
* Employee Perks: Enrol from day 1 into the Aviva
Private Pension scheme (we contribute 8% towards your pension); Benefit from
Seasonal ticket loan, Rental deposit scheme, private financial advice, and Eye
care vouchers.
* Training and Development: Advance in your career by
accessing various apprenticeships from Level 2 to Hospitality Degree Level 5.
We partner with outstanding nationally recognised Apprenticeship providers.
* Social
Events: Participate in vibrant social events, including a summer party, winter
ball, pub quizzes, and cultural and milestone recognition celebrations.
* Referral Bonus: Earn a £1000 bonus when you
recommend a friend.
* Well-being Support: Access immediate well-being
advice because we care about our employees.
We celebrate diversity and are committed to creating an inclusive
environment for all employees and applicants. If you need us to do anything to
support you during the recruitment process (such as adjustments to how you apply, alternative formats of
information, or adjustments to the assessment process itself), please do call
People & Culture team on 02073197011 or email PeopleAndCultureLondon.UK@dorchestercollection.com so that we can discuss how we
can support you through this process.