The Association of Teachers of Singing (AOTOS) are seeking a reliable and detail-oriented Finance Officer to support ourfinancial operations, ensure regulatory compliance, and help us continue our work effectively and transparently.
About Us
AOTOS is a registered Charitable Incorporated Organisation (CIO) dedicated to supporting and developing voice teachers and singers across the UK working in all styles of music. We run workshops, conferences, and outreach programmes to advance vocal education. We are a volunteer run organisation, supported by a part time freelance administrator in addition to this role.
About the Role
This freelance, part time role offers flexible, remote working, with occasional requirement for attendance at in person meetings. Hours may vary according to our activities, with a typical requirement of 4 to 6 hours per week. Reporting to our Secretary, as our Finance Officer you will be responsible for maintaining accurate financial records, processing income and expenditure, preparing reports for trustees, and assisting with the financial reporting obligations required of a UK charity. This is a vital role supporting the operational integrity of the organisation and enabling us to meet our charitable objectives.
About You
You will have proven experience in a similar role, preferably within a non-profit setting with a solid understanding of bookkeeping and accountancy principles. You will be detail-oriented and flexible, with strong communication skills and the ability to manage your workload independently. If you also share our passion for music, that’s a bonus.
Key Responsibilities
Record all financial transactions inQuickBooksOnline and maintain budget and reporting spreadsheets
Reconcile bank and PayPal, Stripe and GoCardless accounts monthly
Process invoices, expense claims, and payments
Prepare monthly and quarterly financial reports for the trustees
Assist in the preparation of the annual budget and year-end accounts including for the Trustees Annual Report
Process GiftAid claims through HMRC
Ensure compliance with Charity Commission financial regulations
Liaise with external accountants or independent examiners as required
Maintain accurate and accessible financial records for audit purposes
Support financial tracking of restricted/unrestricted funds and programme budgets
Provide occasional ad hoc financial information to trustees and subcommittees
Essential Skills & Experience
Proven experience as a Bookkeeper, ideally within a charity or nonprofit setting
Solid understanding of bookkeeping and accounting principles, particularly for UKcharities
Proficiency with bookkeeping software (e.g.QuickBooks and Excel/Google Sheets)
Familiarity with financial compliance for CIOs and Charity Commission reporting
Excellent accuracy, attention to detail, and organisational skills
Ability to communicate financial information clearly to non-financial colleagues
Self-motivated with the ability to manage time and workload independently
Desirable Skills and Experience
AAT qualification or similar accounting certification
Experience with Gift Aid reporting
Proficiency with QuickBooksOnline accounting software
Understanding of membership-based organisations or arts education bodies
Passion for music, singing, or performing arts (helpful but not required)
What We Offer
Flexible, remote working arrangements
Opportunity to contribute to a well-respected organisation in the music educationsector
Supportive and collaborative volunteer-led team
Meaningful role in a mission-driven organisation
Applications will be reviewed on a rolling basis.
The advertised hourly rate is for guidance and we are open to discussion regarding your usual rate. Please include details of this with your application.
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