Events Coordinator / Office Assistant
Permanent, Full Time
£26,000 - £30,000 DOE
Havant office based - Mon-Thurs 9am-5pm, Friday 4pm
My client offers their highly valued customers the opportunity to visit their professional onsite Training Centre at their HO located in Havant.
As Events Co- Ordinator / Office Assistant you will lead the planning, coordination and welcoming of delegates to these training sessions. A varied administration and client facing role where you will be an ambassador for the business ensuring from invite, attendance through to follow up, clients feel extremely well looked after and all runs smoothly.
This hands-on role is perfect for someone who thrives in a fast-paced environment able to juggle tasks and work well with time critical projects. You will be confident engaging with key stakeholders, supporting various internal departments with general office administration and some PA duties to the MD. Including a variety of tasks from arranging meetings, booking accommodation and flights through to checking expenses records, ordering lunches for events and snacks for the HO vending machines.
Core Responsibilities
On Site Events Coordinator
* Greet and welcome all delegates in a welcoming and professional manor.
* Ensure a smooth running and positive experience for all clients attending the HO On-Site training centre.
* Collaborate with Chief Business Office to plan and manage on-site training events including managing delegates invites, attendance, lunches, setting up of meeting rooms, welcoming upon arrival through to supporting with travel and accommodation arrangements.
* Be the face of our client ensuring the highest level of customer service and support throughout their visit.
* Offering proactive support to the Senior Leadership Team as required with the organisation and administration for the training events and any additional adhoc duties as needed.
* Follow up to ensure full customer satisfaction.
Office Assistant
* General office support duties for the business and in particular the SLT and Managing Director (booking of meetings, accommodation, hotels as required).
* Ensuring all catering requirements are arranged and delivered both for internal meetings and training centres.
* General reception, internal staff support
* Controlling inventory and purchase of internal office supplies.
* Maintenance and upkeep of office equipment i.e coffee machines, shredders etc.
* Supporting the Finance Team with the auditing of internal expenses - checking receipts against transactions, authorised expenditures inline with the company expenses policy prior to Accounts processing these.
Skills and experience
* Previous client facing and office administration experience
* Highly organised and takes pride in ensuring tasks are completed on time and to an exceptional standard
* Project Management: Exceptional planning, time management, and multitasking skills
* Detail-Oriented: Ability to manage logistics with accuracy and anticipate potential challenges
* Communication: Confident communicator at all levels, able to coordinate across departments and suppliers
* Problem-Solving: Calm under pressure, quick to find solutions on the ground
* Ambassador for the Business: Understands the importance of customer experience and brand presentation
* IT Literate : Comfortable using all MS software, arranging diaries, Teams meetings etc
* Flexible: Have a positive, proactive and flexible approach happy to pick up tasks big and small!
Benefits
* Working hours Mon-Thurs 9am-5pm, Friday 4pm
* Competitive salary
* 25 days annual leave + bank holidays
* Company Pension Scheme
* Company Healthcare
* Onsite parking
* Beautiful contemporary offices
* Collaborative and supportive work environment
* Opportunities for professional growth and development, with the potential to take on more responsibility over time
INDCP