Accounts Payable Assistant (Temporary Contract)
Location: Moorgate, London (Hybrid – 3 days in the office)
Contract Length: Minimum 3 Months
Start Date: ASAP
About the Role
We are seeking an experienced Accounts Payable Assistant to join a busy and supportive finance team on an initial 3-month contract. This is an excellent opportunity for a detail-oriented finance professional who thrives in a fast-paced environment and enjoys working collaboratively within a high-performing team.
The successful candidate will be responsible for supporting the end-to-end accounts payable function, managing supplier queries, processing invoices, and ensuring the smooth operation of daily AP activities.
Key Responsibilities
Accounts Payable Administration
* Manage a high-volume Accounts Payable inbox, distributing invoices and queries to the appropriate team members.
* Search and retrieve historical invoices via Outlook Online when required.
* Escalate supplier account issues and unresolved queries to the Accounts Payable Manager.
* Process supplier and subcontractor invoices and credit notes through Basware
* Open, sort and distribute incoming finance post.
* Respond to supplier and internal queries via telephone, email and face-to-face communication.
Supplier & Subcontractor Management
* Perform CIS checks for subcontractors.
* Support the completion and submission of CIS returns.
* Reconcile supplier statements and investigate discrepancies.
* Upload payment runs and support weekly payment processing activities.
Process Support
* Manage invoices for Tier 1 contingent worker provider by:
* Sending invoices to Basware
* Marking completed invoices accordingly
* Filing documentation within designated folders
* Ensure invoices requiring processing are completed by end of day Tuesday to meet weekly payment run deadlines.
* Provide ad hoc support across the Accounts Payable team as required.
Skills & Experience Required
* Minimum 2 years' experience working within an Accounts Payable function.
* Experience processing high volumes of invoices accurately and efficiently.
* Strong attention to detail and excellent numerical skills.
* Ability to work independently, manage competing priorities and meet deadlines.
* Strong communication and interpersonal skills.
* Proficient in Microsoft Outlook and Microsoft Office applications.
* Previous experience using Basware is highly desirable.
* Knowledge of CIS processes and subcontractor payments would be advantageous.
Personal Attributes
* Organised and proactive approach to work.
* Reliable and accountable.
* Team-oriented with a willingness to support colleagues.
* Positive attitude and strong customer service mindset.
* Comfortable working in a fast-paced environment with changing priorities.