Project Administrator
Rail & Civil Engineering - Projects
Location – Warrington, North West
Introduction
Join AmcoGiffen, a leading player in the rail and civil engineering sectors, as a Project Administrator. This role offers an excellent opportunity to support a dynamic project team while taking on document control responsibilities for various high-profile infrastructure projects across the North West region.
About AmcoGiffen
AmcoGiffen has built a reputation for delivering innovative solutions and high-quality outcomes in some of the UK's critical infrastructure assets, including maintenance frameworks and capital delivery projects. Our expertise spans a wide range of services, from bridge reconstruction to environmental infrastructure maintenance.
The Role
The duties for this role involve working with the regional project team including senior management in our portfolio of works throughout the region, with duties including; arranging meetings, producing minutes, compiling project packs, chasing documentation from designers / clients and uploading to EB document control system for the controlled transmission and receipt of all documentation to and from Network Rail.
Day to day responsibilities will typically include but not be limited to:
* Organisation of project / engineering associated documents.
* This post involves coordinating with the different departments within the organisation and ensuring that documents are kept in the right location and are accessible to all internal services.
* This role often involves working to strict deadlines and ensuring that all departments of the organisation are following the same procedures with regards to document control
* In ensuring that documents are in the right location, they are categorised according to the type of document with the help of the document controller. This involves checking and approving documents before they are filed and liaising with internal and external parties to ensure that documents contain correct and understandable information with regards to their categorisation
* Issuing of project documentation in line with Network Rail requirements for Project Wise & EB software.
* Collating information form site teams for timely submissions on a weekly basis.
* Update internal systems as required
* Perform general, internal administrative duties, including stationary ordering, copying drawings, copying CDs and general photocopying.
* Any other administrative duties as deemed appropriate by the region and line manager.
Requirements
To excel in this position, you will have previous experience Administration in a construction /civil engineering and/or rail organisation. It may be beneficial for candidates to hold prior document control experience but these skills / responsibilities can be taught if prior experience is limited in this area.
* Good keyboard / PC skills and the ability to work to tight deadlines and under pressure
* Good attention to detail and a professional and confident telephone manner
* Excellent communication and interpersonal skills
* Confident decision maker and problem solver
* Good planning and organisational skills
* Ability to liaise with managers to resolve issues
* Work with minimal supervision
* Efficient analysis and resolution of administration problems
* Demonstrate good reporting skills
In return
* Competitive annual salary negotiable dependant on experience
* 25 days holiday plus bank holidays (increasing with service)
* Company contributory Pension scheme
* Life Insurance
* Westfield Health Cash Plan & Westfield Rewards
* Generous Employee referral scheme
* Support and employee infrastructure embedded in the business as a platform for personal and professional development creating pathways for unrivalled career development and progression opportunities internally.
* Consistent learning opportunities
* A safe place to work
* Employee forum’s that provide a platform for having your voice heard