Job Description
An excellent opportunity has arisen for an Accounts Payable Clerk in a strongly growing business based full-time in our Basingstoke office.
The advertised Accounts Payable Clerk role will sit alongside the existing Accounts Payable Clerk and have shared responsibility between the two employees of the tasks listed below.
·Process purchase invoices and credit notes through Vantage, PTP and Baan
1. Process intercompany invoices and credit notes through Vantage, PTP and Baan
2. Review of employee credit card expenses on a monthly basis
3. Administration of engineers expenses on a monthly basis
4. Process Bacs and manual payments in Baan and banking platform ensuring approvals in line with DOA
5. Post and allocate payments in Baan
6. Monthly reconciliation of supplier accounts to supplier statements
7. Respond to AP queries and resolve discrepancies with suppliers
8. Set up new and maintain suppliers
9. AP month end and year end processing including but not limited to
10. Reconcile AP ledger to the GL
11. Run AP aged creditor listing and clear debit balances
12. General overhead accruals and prepayment postings
13. Intercompany reconciliations on a monthly basis
14. Assist with audit matters
15. Assist with AP payments forecast and manage payments to targets
16. Comply with policies, procedures and internal controls including DOA (approval authorities)
17. Maintain AP records and ensure processes are documented and kept up to date
18. All other AP related tasks and ad hoc projects
Person Specification
19. Transactional based role focusing on the day-to-day underpinnings of the accounts payable process
20. Ability to effectively process and manage a high volume of transactional and processing work
21. Pro-active ‘can do’ approach
22. Experience of intercompany posting and reconciliation desired but not required
23. Team player
24. Tenacious with the ability to challenge non-compliance
25. Excellent attention to detail and accuracy
26. Ability to communicate clearly in a professional manner by phone, email and face to face
27. Confident personality and able to use own initiative without constant supervision
Person Specification
28. Ideally a professionally qualified (AAT) clerk with 5 years or more experience in accounts payable
29. Ability to effectively process and manage a high volume of transactional and processing work
30. Pro-active ‘can do’ approach
31. Team player
32. Tenacious with the ability to challenge non-compliance
33. Excellent attention to detail and accuracy
34. Ability to communicate clearly in a professional manner by phone, email and face to face
35. Experience of working through change and driving efficiencies
36. Experience of handling queries and successful resolution of complex situations
37. Well organised with the ability to plan work load and work to deadlines
38. Confident personality and able to use own initiative without constant supervision
Vacancy Details
Hours of Work:
Monday to Friday, 37 hours
Package:
Competitive Salary
Holidays:
25 days holiday
Pension:
Company pension plan
In addition to financial remuneration and participation, we our offer our employees various social benefits including but not limited to:
39. Company pension plan.
40. 25 days annual leave plus bank holidays.
41. Excellent discount scheme with access to the best perks from some of the UK’s biggest brands.
42. Employee assistance programme.