Job Description Contract Administrator Glasgow Permanent Full Time Salary to £24,300 Plus Package We are working with a national facilities management contractor who have an excellent industry reputation, look after their staff well and have very established and stable contracts nationally. Due to continued expansion we are currently looking to recruit a contract administrator to join the team. Role : Collate paperwork from field engineers, suppliers & sub-contractors in order to submit costs via our internal & client ’ s CAFM systems. Ensure all relevant paperwork is collated together with appropriate authorisations & uploaded onto CAFM system. Ensuring accuracy of data is being carried out over regional PPM trackers. Process invoices for PPM jobs within the required timescale on both internal & the client ’ s CAFM systems. Investigate & process any payment rejections. Monitor the team ’ s shared inbox on a rotational basis. Upload PPM certificates onto the client CAFM system within the required timescale. Organise and prioritise work to maximise efficiency and achieve deadlines. Always represent the company in a professional and competent manner and develop strong working relationships with colleagues and clients. Communicate fluently and confidently with colleagues, customers, and management. Ensure effective written and verbal communication of all critical operational issues where required. Work as part of a team to deliver excellent service to the Customer. Comply with any other reasonable management instruction or ad-hoc duties. Full training will be provided for the role with the principle accountability being as follows Person : K nowledge of software systems, clients CAFM systems & previous experience of working within a retail FM contract would be advantageous. Training Provided GCSE’s or equivalent – Grade C in English and Maths Good planning and organisation skills and the ability to prioritise own workload efficiently Understanding of FM business or the willingness to learn Excellent telephone manner Strong communication skills Working knowledge of MS Office including Excel and Outlook Package : Base salary to £24,300 Monday - Friday – 37.5 hour week 33 days annual leave plus bank holidays Pension Private Healthcare Genuine progression in a friendly and growing business.