Red Recruitment are seeking a highly organised and detail-oriented Administrative/ Accounts Assistant to support our client office operations.
Key Responsibilities and Duties
Checking invoices against purchase orders, verifying prices and ensuring part/services received & resolving any discrepancies.
Populating spreadsheet with invoice information using appropriate nominal codes
Checking supplier statements against invoices received
Reconcile supplier accounts against Sage
Checking Credit Card receipts against statement, apply nominal code & upload to spreadsheet
Upload credit card payments to Sage
Raising Parts Sales & Unit invoices
Email Sales Invoices to Customers
Update Customer Invoices & Invoice Breakdown Spreadsheet
Deal with queries relating to parts sales invoices
Allocate customer payments on Spreadsheet
Populate employee hours on spreadsheet
Answer telephone calls and divert to the appropriate person
Greet Visitors and inform colleagues of their arrival
Create PDI pack which include LOLER Certificates, CoCs, Data Plates, Type Approval Labels
Produce New build packs for Production
Organise finishing packs for Production including ordering number plates
Request Registration of Vehicle via Supplier
Arrange delivery of units to Customer liaising with customer support / delivery company & raise POs as necessary
Prepare transport notes & relevant paperwork for unit collections/deliveries
Provide cover for MIEtrak / Engineering reports
Provide cover for checking employees attendance
Filing, Scanning & Copying as required
Experience and Qualifications
Proven office or admirative experience is essential.
Experience using Sage Line50
Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
Excellent organisational skills with the ability to prioritise tasks effectively.
Good communication skills with professional phone etiquette.
This position offers a dynamic work environment where organisational excellence is valued. The ideal candidate will be proactive, reliable, and eager to contribute to our organisations success through exceptional administrative support.
working hours:
Monday to Thursday 08:00-17:00 Friday 08:00-14:00
Pay: £12.60 per hour
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