LOCATION: London Designer Outlet
WORKING HOURS: Full time 40 hours per week, Monday to Friday, 09:00 – 17:00 (Saturday & Sunday off)
SALARY: £30,000.00 per annum
If you require any additional support or adjustments during the recruitment process, please don't hesitate to contact our Recruitment Department at recruitment@abm.com. We're here to help!
Role Purpose
The Facilities Administrator provides essential administrative and operational support to the Facilities Manager and wider team, ensuring smooth coordination of daily operations, compliance with health and safety standards, and efficient management of documentation, finance, and HR processes.
Key Responsibilities
• Support the Facilities Manager in coordinating daily operations and service delivery.
• Support the Maintenance Manager delivering PPM’s, Reactive and Service Reporting.
• Handle processing and compliance CAFM systems
• Handle Work Permit enquiries and maintain accurate compliance documentation.
• Manage service providers and maintenance schedules to ensure timely completion of tasks.
• Process finance and administrative enquiries, including raising quotes and tracking completion of works.
• Assist with HR and payroll queries, including starter/leaver processes and record-keeping in
partnership with HR, HR meetings minutes taking
• Maintain personnel records and training matrices for all site teams (Security, Housekeeping,
Guest Services, Maintenance).
• Monitor and report on building systems, utilities, and sustainability initiatives.
• Liaise with tenants and contractors regarding facilities issues and maintenance requests.
• Support health and safety audits, emergency response planning, and fire evacuation training.
• Order and maintain stock for facilities management services.
• Attend team meetings, produce minutes, and follow up on actions.
• Contribute to planning and execution of minor projects and ad hoc duties as required.
Skills & Qualifications
• Strong administrative and organizational skills with attention to detail.
• Excellent communication and interpersonal abilities for liaising with multiple stakeholders.
• Proficiency in MS Office, especially Excell and familiarity with facilities management systems (e.g., CAFM, HR Platforms, ADP).
• Knowledge of health and safety compliance and emergency procedures.
• Ability to manage multiple tasks and work under pressure in a fast-paced environment.
• Previous experience in facilities administration or a similar role preferred.
Preferred Training & Certifications
• Workshops: Health & Safety, Project Coordination
• Courses: CAFM Software, Business Communication
• Certifications: IOSH Working Safely (optional)
Benefits
We’re proud to offer a great range of benefits including:
* 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home
* Mental Health support and Life Event Counseling
* Get Fit Programme
* Financial and legal support
* Cycle to work scheme
* Access Perks at Work, our innovative employee app where you can find:
* Perks: discounts, gift cards, cashback, and exclusive offers
* Life: Search for resources and tools on topics ranging from family and life to health, money and work
* Support: Online chat or telephone service for urgent support in a crisis
For more information about ABM’s benefits, visit our
About ABM:
ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.
ABM serves a wide range of market sectors including commercial real estate, aviation, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.
For more information, visit .
ABM are committed to employment practices that promote diversity and inclusion in employment regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme.