Working hours: Minimum of 35 hours per week
Interview Date: 13th October
Our North East Divisional Headquarters (DHQ) based in North Shields is looking for a Divisional Secretarial Support to provide a full range of secretarial services to Divisional Leaders and to provide general administrative duties in support of the functions of the DHQ.
Your duties will include:
1. Provide a professional and client focused service that supports the Divisional Leaders with their specific secretarial requirements.
2. Manage telephone calls, correspondence, enquiries and visitors for the Divisional Leaders including contact from external agencies, THQ colleagues, volunteer enquiries and donations from organisations or individuals
3. Support the planning and administration of DHQ conferences, events and projects
4. Fulfil relevant financial processes including ordering supplies and using the Salvation Army accounting system
5. Maintain both computer databases and hard copy filing systems as required, ensuring that confidential and sensitive information is handled appropriately
6. Manage the Divisional Leaders’ diaries, setting up meetings, engagements and making travel/accommodation arrangements as required
You will have:
7. Excellent experience and knowledge of specific secretarial duties including drafting documents, diary management, organising meetings, booking travel, managing expenses and servicing board meetings (including minute taking)
8. Strong communication (both written and verbal), interpersonal and customer service skills with the ability to develop strong, successful, and collaborative working relationships with internal and external stakeholders
9. Demonstrable ability to plan, organise and prioritise your tasks to effectively meet your objectives to the expected quality standards and time scales with minimal supervision
10. Strong experience of using IT software such as Microsoft Office (Word/Excel/Powerpoint), Outlook and Teams