Archiving & Operations Assistant
Location: Hertford
Salary: Competitive
Hours: 36 hours per week
About the Role
A well-established and highly regarded law firm is seeking an Archiving & Operations Assistant to join their dynamic Operations team. This is a fantastic opportunity for a detail-oriented and proactive individual to contribute to the smooth running of the firm by ensuring accurate record-keeping and efficient operational support.
Key Responsibilities
Archiving:
* Retrieve and deliver file and document requests at set times throughout the day, ensuring accurate records are maintained.
* Maintain and update database records for archived files, ensuring compliance with the firm's file retention and retrieval policies.
* Regularly liaise with departments to archive closed files on a rotational basis.
* Ensure all storage areas are tidy and meet health and safety standards.
* Arrange for offsite storage and coordinate file destruction when required.
* Retrieve offsite files as needed, keeping accurate records of their movements.
Operations:
* Provide Reception cover on Wednesday and Thursday afternoons (15:00 – 17:15) and assist as needed.
* Assist with maintaining kitchen supplies, including ordering milk, managing dishwashers, and restocking coffee machines.
* Manage office supplies, including ordering stationery, cleaning materials, and IT consumables.
* Support daily post opening and scanning when required.
* Assist with marketing events and provide ad-hoc support to the Operations team.
About You:
* Strong IT skills with excellent accuracy and attention to detail.
* Highly organised with a hands-on approach to problem-solving.
* Professional, well-presented, and flexible.
* Strong communication skills and ability to follow procedures effectively.
* Team player with a proactive and approachable attitude.
Additional Information:
* Some manual handling is required (training will be provided).
* Confidentiality and professionalism are essential.
* The role requires flexibility to assist across different areas of the firm when needed.
How to Apply
If you're interested in joining a reputable firm and contributing to its operational success, we'd love to hear from you Apply today by submitting your CV.