Provide secretarial and administrative support to the Safeguarding Service, including all duties associated with the post, typing correspondence, memos, photocopying, minutes, reports etc. Ensure all communications are accurate, timely and well presented in accordance with the corporate identity Ensure that enquiries are dealt with promptly and effectively in a courteous, professional and informed manner, including responsibility for dealing with telephone enquires and incoming correspondence which may be of a confidential and/or sensitive nature. Ability to deal with high volumes of work (including email activity) in a timely and accurate manner. Provide effective diary management, ensuring that all information required by the Safeguarding Service is current and accurate.
Organise and administer meetings, including agenda production. Inputting data into various electronic systems as required. Arrange meetings in liaison with other statutory agencies, e.g., Police and Social Care. Identify, track and make available medical records upon request.
Ensure staff are informed of impending conferences, reviews, meetings, court appearances and that reports are produced In conjunction with the line manager ensure that all Safeguarding information is filed promptly in the appropriate clinical records. To provide administrative support for core functions of the Safeguarding Service including training, records management and communication. To undertake other administrative duties as and when required