Administrative Assistant / Audio Typist Bath Part-time from £13ph / 30hrs per week Are you a part-time Administrative Assistant with Audio Typing experience looking for a new challenge? Hatched Talent Solutions is partnering with a well-established independent contractor who operates within the building consulting sector and is looking for their next Administrative Assistant to join the team part-time. Our client has a longstanding history of delivering high-quality workmanship and professional service, catering to a diverse clientele including individual householders, architects, surveyors, housing associations, and construction-based professionals. As an Administrative Assistant, you will join a dynamic team of part-time administration staff in a friendly office environment. This role is pivotal in supporting daily administrative operations and facilitating effective communication both internally and externally. Key Responsibilities: - Conduct audio typing efficiently, supplemented by company-specific training. - Manage incoming phone calls, take accurate messages, and redirect them to the appropriate colleague or address them as necessary. - Monitor internet enquiries and emails, forwarding them to the relevant colleague or handling them as required. - Sort and distribute paper mail promptly. - Handle paper and online filing tasks, including scanning, saving, updating, and organising files. - Assist in compiling quotes and attachments for distribution to clients. - Update company documents as requested. - Manage printing, photocopying, and franking of mail, including updating charges and ordering necessary stationery. - Complete deposit invoices and receipts as requested. - Schedule surveys for company surveyors as needed. - Process payment details over the phone, including completing transactions on the card machine and associated documentation. - Familiarise with Guarantee processes and documentation. - Occasionally take minutes during internal meetings. - Place orders for office supplies with suppliers when required. - Assist in organising accommodation for site staff working away from home on occasion. - Undertake any necessary training, including CRM systems. - Communicate effectively with colleagues and line managers, promptly raising any concerns or suggestions. - Provide office cover for the Administration Team during periods of absence (e.g., holidays, illness). - Undertake additional duties within your capabilities as required by the employer. - Actively seek opportunities to improve business outcomes and enhance client satisfaction. Qualifications and Skills: - Previous experience in administrative roles, preferably in a similar industry. - Proficiency in audio typing and general office software. - Strong communication skills, both verbal and written. - Excellent organisational abilities with keen attention to detail. - Ability to multitask and prioritise tasks effectively. - Willingness to learn and adapt to new processes and technologies. - Proactive attitude towards problem-solving and process improvement. - Ability to work collaboratively within a team environment. Benefits: - Competitive compensation package - Opportunities for professional development and training - Supportive work environment with opportunities for growth Audio typist - Administrator - Part-time