Overview
Our client in the Gaydon area is hiring a Project Administrator on an FTC to assist with a HR project expected to last until May 2026 with an immediate start.
Job Purpose: Provide administration support to the HR project team while always maintaining confidentiality.
Working hours: Mon–Thu 8.00am–5.00pm, Fri 8.00am–1.00pm. Salary circa 35k pa pro rata.
Responsibilities
* Day to day admin support for the HR project team
* Monitor the shared email inbox and provide first line triage for any queries. Escalate second- and third-line queries to the appropriate team member
* Support the creation (and distribution if required) of documents (tracking version control)
* Co-ordinate the SharePoint site for document control
* Support the data management process
* Act as note taker in project meetings and support the tracking of actions to closure on Excel
* Alongside the Project Co-ordinator, record and track support the scheduling of all meetings and support the administration of the meeting invite process
* Support the HR Project team with recording and tracking meeting conclusions. Provide administration support to the team to ensure outcomes are documented and co-ordinate with the HR operations team to process effectively and efficiently in line with team operating standards
* Provide administrative support to the HR Project Team in conducting multiple individual meetings, providing follow up on any outstanding issues as required.
* May be required to attend some consultation meetings and act as note taker
Essential Experience
* Good office administration experience
* Previous experience working in a busy environment
* Previous experience dealing with volume administration (and using general office/ IT tools effectively to execute tasks)
Preferred Experience
* Experience within a fast-paced HR Department
Required Skills / Behaviours
* Accuracy and attention to detail
* Organisations skills with the ability to prioritise tasks, working to tight deadlines
* Experience working as part of a team in a fast-paced environment
* Microsoft Office - Excel, Word experience is essential
* IT savvy
* Always maintain confidentiality
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