Your newpany
An award-winning consultancy based in central Cardiff.
Your new role
Working as an Office Administrator, you will oversee the following duties:
•Support the smooth running of the office
•Be the first point of contact for phone calls and door entry
•Update the weekly resource planning spreadsheet in preparation for the regular Monday resource meetings
•Support project managers by arranging hotel and car hire bookings as required
•Support the finance administrator by chasing colleagues to ensure thepletion of the weekly timesheets
•Support the finance administrator by downloading and recording the hours of sub consultants
•Help to maintain the sub consultant’s database
•Preparing fee applications
•Support the finance officer by scanning, saving & sending general invoices
•Maintain the office petty cash and manage the iing post
•Support the tendering process bypleting the standard financial answers
•Maintain the project register
•Support the onboarding of new staff by:
- Ordering their Personal Protective Equipment
- Setting up their staff folders
- Setting up their personal HR folders
•Supporting the organisational environmental objectives by monitoring thepany’s carbon footprint
•Other tasks as required by the business
What you'll need to succeed
You will be
•Self-motivated and willing to manage your own workload
•Pleasant and weing to guests and colleagues
•Willing to provide administrative support to the wider team
•Conscientious and wanting to get things right
•Always looking for better ways of doing things / continuous improvement
•Has the right to work in the UK
Qualifications required:
Educated to degree level
A driving licence is desirable, but not essential.
What you'll get in return
This is a permanent role to start ASAP. The salary for the role is £25,000 - £26,000 per year, plus benefits including 20 days annual leave excluding bank holidays; up to 5 additional days can be purchased per annum following successful probation, 2 paid charity / volunteer days per year.
Hours of work are Monday to Thursday, 9am to, and Friday 9am to Monday to Thursday are office-based, with Friday's being a work from home day.