Employer Sheffield Teaching Hospitals NHS Foundation Trust Employer type NHS Site Northern General Hospital Town Sheffield Salary £26,530 - £29,114 pa/ pro rata for part time staff Salary period Yearly Closing 16/06/2025 23:59 Interview date 23/06/2025
Waiting List Coordinator
NHS AfC: Band 4
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes, health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Job overview
This is an exciting opportunity with the MSK Orthopaedics Team. This is a 6 month secondment / fixed term post.
We are looking for an enthusiastic individual to join our team of Waiting List Coordinator, to actively support the Directorate in the efficient and effective management of the inpatient waiting lists.
The post holder will be responsible for scheduling of fully utilised theatre lists. Liaising with Consultants, Coordinators in OSCCA and Sub-Specialty Coordinator to ensure efficient planning and escalate any underutilisation or capacity issues in a timely manner.
Main duties of the job
Robustly manage a PTL against local and national waiting times in accordance to the Access Policy.
Prepare and attend multidisciplinary planning meetings.
Be responsible for informing Theatre and Anaesthetic Teams of the Theatre list requirements within the Directorate, such as KIT requirements, including bespoke items and products. Ensuring any cancellations or changes are communicated to appropriate department and persons
Use appropriate booking processes to facilitate the admission of patients adding, removing and suspending patients to and from the inpatient waiting list.
Be responsible for making sure all relevant information is accurately recorded on Lorenzo, ORMIS, CBBS, COO report and diaries.
Be responsible for the production of theatre lists using the ORMIS database ensuring all relevant information is recorded and documented including updating alterations making sure they are accurate and delivered in a timely manner.
This vacancy is advertised on a fixed term contract basis for a period of a maximum of six months. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and statutory maternity provisions.
Please also note any secondment must first be agreed with your current line manager.
Working for our organisation
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
The MSK Care Group at Sheffield Teaching Hospitals NHS Foundation Trust provides a service for both inpatient and outpatient care for the entire adult population of Sheffield. The services include Orthopaedics, Rheumatology, Pain Management, Metabolic Bone, Hand Centre, PhysioWorks, PhysioPlus, MSK Therapy Services and Podiatric Surgery.
The Orthopaedics Directorate provides the full range of specialist Orthopaedic services to the population of Sheffield. It also provides regional and national specialist services to patients across the United Kingdom.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Qualifications
* 4 GCSE or equivalent in Maths and English grades 9-4 /A-C, or equivalent Qualification/ Experience
* NVQ level III in Business Administration, or equivalent Qualification/ Experience
* ECDL
Experience
* Extensive experience of waiting list coordination
* Experience of managing patient waiting time targets including 18 week RTT and cancer wait times
* Experience of populating and coordinating a theatre list
* Experience of working with Doctors and other clinical staff
* An ability to work effectively with colleagues from a range of disciplines
* Experience of developing and supporting change to improve a service
* Determination and resilience of meeting objectives and deadlines
* Clear understanding of NHS clinical and operational systems
* Outline knowledge of other departments that make up MSK
* Understanding of relevant Trust Policies and ability to ensure compliance
* Experience of booking outpatient and surgery admissions
Further Training
* Clear understanding of patient confidentiality
* Experience of Lorenzo
* IT Literacy with Microsoft office packages including Excel
* Good organisational skills
* Experience of working in a pressurised environment
* Ability to prioritise
* Ability to work on own initiative and as part of a team
* Knowledge of both national and local waiting time targets
* Reasonable standard of numeracy
* Demonstrate a tactful understanding when dealing with a variety of staff and situations
Other Factors
* Ability to remain calm under pressure.
* Professional approach
* Experience of a busy office and working with professional staff
Candidates are advised to read the attached guidance on using AI technology. W hen you complete your application, you are required to declare that the information in your application form is true and complete. The personal statement is exactly that; personal.
When selecting to apply via NHS Jobs, you will be redirected to our preferred recruitment system called Trac. You will be asked to create and submit your application via the Trac recruitment system.
You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. All communications should be sent via your Trac system account.
If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.
Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there.
The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.
Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.
All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.
For more information about our organisation and the opportunities available, please visit ourwebsite and follow us onTwitter andFacebook .
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