Job overview
A unique opportunity has arisen in the Workforce Directorate for a full time Medical Workforce Administrator
Good communication, attention to detail and strong administration skills are essential to this role as are experience of Microsoft Office packages and all aspects of office work.
You will be responsible for the delivery of a timely, accurate and high quality customer focused service ensuring safe recruitment practices and medical locum sourcing are maintained and all service requirements are complied with accurately, on time and are delivered in a professional customer focused way.
You will need to be motivated, flexible and able to work independently and at times under pressure.
If you are interested in a challenging new role within a high performing Acute NHS Trust and have the skills we are looking for then we would very much like to hear from you
Main duties of the job
1. Communication/Customer Service and Team working.
2. Communicate information relating to the whole recruitment process to colleagues and applicants in a timely manner.
3. Ensure safe recruitment practices are maintained and all service requirements are complied with accurately, on time and are delivered in a professional customer focused way
4. Responsible for all Deanery and Trust Junior Doctors Recruitment and Retention and to send out letters of confirmation and all associated paperwork.
5. Ensuring the Medical Tracker is current and reflects the rotations, delegate to team members as necessary to ensure fair division of work.
6. Propose changes to departmental policies and procedures as and when appropriate.
7. To assist in the development of new protocols and make suggestions to improve the service
8. Organise the yearly change over of medical staff and completing of all associated documentation and changes in Deanery appointed staff outside this period
9. Attend internal and external workshops and training courses and feedback to the Medical Workforce and wider HR team
10. To update the Medical Workforce team with new and existing processes the post holder may come across
Working for our organisation
Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics.
You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career.
We have state-of-the art facilities placing us at the heart of cutting edge health care. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.
Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. Please ensure that you make your application as soon as possible.
All new staff will be subject to a probationary period covering their first six months in post. Travel between hospital sites may be required.
Please review all documents attached to this advert to ensure you familiarise yourself with all requirements of the job.
Detailed job description and main responsibilities
The Job Description and Person Specification are attached to this job, please review for the full details and responsibilities.
The post holder will support and assist the Medical Workforce team in all aspects of Medical Workforce matters.
11. Manage the recruitment life cycle with regards to Deaneries/Training & Trust vacancies.
12. Manage the Medical locum bookings process.
13. Deal with day to day enquires from doctors and managers.
14. Assist with the workload in the absence of colleagues (Medical)
15. To be aware of NHS Medical staff terms and conditions of employment and to ensure that the working patterns in the system are compliant.
16. To obtain sign off from the departmental lead for any changes made to the rota template and to raise any variances in hours worked identified by the system.
17. Process the additional duties claims in a timely manner
Person specification
Qualifications
Essential criteria
18. Minimum of 5 GCSE (C and above)
19. Experience in using Microsoft packages and electronic systems
20. Willingness to learn via electronic and face to face courses/attend course
21. Awareness of medical terms and conditions
Desirable criteria
22. Awareness of medical rota design
Experience
Essential criteria
23. Previous medical recruitment experience
24. Computer literate
25. Ability to work in a fast paced environment
26. Experience of working in a team
27. Previous NHS experience
Knowledge
Essential criteria
28. Ability to priorities and manage time effectively
29. Ability to work on own initiative
30. Coordination skills
31. Ability to multitask
32. Provide a high standard of customer service to the Trust and Stakeholders
Desirable criteria
33. Ability to pilot projects