Are you a proactive and detail-oriented professional with strong administrative and organisational skills? We are partnering with a global energy and infrastructure organisation to hire an Administrator to join their collaborative and dynamic team in London. This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys variety in their day-to-day tasks, and wants to support both operational and corporate functions in a multinational setting.
Title: Mandarin Speaking Administrator
Location: London
Contract Type: Permanent | Full-time
Salary: up to ￡35000 + Excellent Benefits
Language: Mandarin
Key Responsibilities
* Provide comprehensive administrative and clerical support to ensure the smooth running of daily operations.
* Manage and monitor petty cash, invoices, and expenditure records, ensuring accuracy and compliance.
* Coordinate office maintenance, procurement of stationery and refreshments, and maintain supplier databases.
* Support IT-related projects — assisting in system development, implementation, and process improvement to enhance digital efficiency.
* Liaise with internal departments and external contractors to ensure seamless operational support and service quality.
* Maintain up-to-date employee contact lists, ID/access cards, and office inventory records.
* Assist in preparing budget reports, financial summaries, and administrative documentation.
* Oversee document archiving and filing systems (both digital and physical) to ensure compliance and security.
* Provide general administrative support such as scheduling meetings, preparing agendas, and occasionally covering reception duties.
About You
* Relevant degree or diploma in Administration, Business, or a related field.
* 3–5 years’ experience in administrative or office coordination roles, ideally within a corporate or multinational environment.
* Strong command of Microsoft Office (Word, Excel, Outlook) and solid numerical and analytical skills.
* Exceptional attention to detail, accuracy, and ability to manage multiple priorities effectively.
* Strong communication and teamwork skills, with fluency in English.
* Proactive, adaptable, and able to work independently with minimal supervision.