Join to apply for the Receptionist / Executive Assistant role at Praxis
Join to apply for the Receptionist / Executive Assistant role at Praxis
Direct message the job poster from Praxis
Praxis is an independent, leading provider of bespoke private wealth, corporate administration and yacht services to companies, individuals and families across the world.
Our expertise and experience is driven by recruiting and retaining the brightest and best and creating a culture that allows people to thrive. Our independence encourages an open culture where every voice is valued. We care about creating an environment that hears, supports and shares openly with all our people.
Teamwork and collaboration are at the heart of our approach, and we nurture an environment of openness and respect where everyone feels valued.
Be heard. Be part of the Praxis Group.
Our private wealth and corporate services teams work with our clients and their advisers, delivering an efficient, informed and personal service. We operate a fast-paced and rewarding environment with opportunities to service a variety of international clients across all asset classes.
Job summary:
Reporting to the Director, this multifaceted role primarily involves front desk duties, administrative support for our central services function as well as office management and assistance to directors within the business. The successful candidate will play a pivotal role in ensuring the smooth operation of our London office.
Job Accountabilities:
Reception, Switchboard
* Warmly welcome all visitors to the office, providing a professional and engaging first impression.
* Efficiently handle incoming calls via our switchboard as well as emails, ensuring a courteous and prompt response.
* Take ownership of meeting room setup, ensuring all IT is in working order and ready for the day.
* Facilitate meeting and travel arrangements in a timely manner.
* Facilitate any upcoming events and plan accordingly.
* Liaise with building management and reception staff at our London premises
* Ensure that the reception area, office, meeting rooms and kitchen are kept presentable at all times.
* Ensure that the coffee machine has had its daily cleaning cycle, is topped up with coffee pods and milk and is ready to use for the day.
Support to Directors
* Extensive calendar and diary management.
* Organise and schedule meetings, book business travel arrangements, including flights, transportation, and hotel bookings.
* Communicate with Board Members, schedule Board meetings and arrange.
* Liaise with clients and business guests.
* Organise inhouse events for Praxis intermediary events, arranging client lunches/dinners as well as organising quarterly team events.
Facilities/Office Management
* Assist in maintaining premises, furniture, and equipment to ensure they are in optimal condition.
* Support the implementation of security procedures to safeguard the building.
* Maintain fire procedures, floor plans and internal circulation lists.
* Implement and uphold polices and procedures.
* Ensure adherence to health and safety protocols.
* Solve simple IT issues and contact IT when necessary.
* Be the direct contact for office facilities contractors and external parties, being proactive with simple tasks/queries.
Office Support
* Provide support to the administration teams and directors as and when needed.
* Manage stationery and kitchen orders and verify deliveries.
* Maintain office correspondence, including sending and receiving post.
* Ensure the copy printer is topped up and loaded with the correct paper and that ink cartridges are full.
* Ensure new starters are set up, have properly equipped workstations and a work pass.
Minimum Education and Experience
* A minimum of two years’ relevant experience
* A level or equivalent
Required skills
* Strong communication skills; both written and verbal
* Pro-activity and Adaptability
Additional Information
In addition, all our team members are expected to be committed to our core values:
* We inspire
* We listen
* We trust
* We succeed together
To apply
We encourage you to apply well in advance of the deadline and if you are successful, we will meet with you as soon as possible
Our Commitment to Diversity
We want you to bring your full self to work and maximise your potential. Praxis Group is a place where everyone can thrive, whatever their gender, ethnicity, disability, sexual orientation, and socio-economic background.
Direct Applications only please
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative, Public Relations, and Finance
* Industries
Professional Services, Financial Services, and Administrative and Support Services
Referrals increase your chances of interviewing at Praxis by 2x
Get notified about new Executive Assistant jobs in London Area, United Kingdom.
London Area, United Kingdom £80,000.00-£100,000.00 11 hours ago
London, England, United Kingdom 3 days ago
London, England, United Kingdom 4 months ago
Executive Assistant, Amazon Global Sales- UKI
London, England, United Kingdom 2 weeks ago
London Area, United Kingdom $85,000.00-$125,000.00 1 week ago
Executive Assistant, Amazon Selection & Catalog Systems
London, England, United Kingdom 58 minutes ago
City Of London, England, United Kingdom 3 weeks ago
London, England, United Kingdom 2 weeks ago
Office Manager - Major New Launch Hedge Fund - £100-150k total comp – WFH flexibility
London, England, United Kingdom 2 months ago
London, England, United Kingdom £40,000.00-£50,000.00 6 hours ago
London, England, United Kingdom 1 week ago
City Of London, England, United Kingdom £120,000.00-£200,000.00 3 days ago
Hammersmith, England, United Kingdom 1 week ago
London, England, United Kingdom 1 week ago
London, England, United Kingdom 6 days ago
London, England, United Kingdom 3 weeks ago
London, England, United Kingdom 3 days ago
Croydon, England, United Kingdom 1 day ago
London, England, United Kingdom 3 days ago
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr