Part time Bookkeeper
Job Title
Bookker (Part-Time)
Purpose of the Role
To take responsibility for the day-to-day financial administration, including invoicing, income collection, payroll processing, bookkeeping, and financial reporting.
Hours
Part-time: Approximately 12 hours per week (3 half days). Working pattern may vary across the month due to invoicing cycles, payroll timing, and reporting deadlines.
Systems
All finance and payroll systems are currently run on Sage.
Key Responsibilities
Invoicing and Income Collection
1. Prepare and issue regular invoices to members (approximately 50 members, not all attending daily).
2. Manage more complex invoicing and claims relating to the Local Authority.
3. Monitor incoming payments and maintain accurate debtor records.
4. Chase outstanding payments in a timely and professional manner.
5. Reconcile invoiced income to receipts.
Payroll Administration
6. Process payroll for approximately 10 employees using Sage payroll.
7. Ensure correct application of minimum wage requirements.
8. Administer statutory sick pay (SSP) where applicable.
9. Maintain payroll records including absences and sick leave.
10. Liaise with payroll advisers or HMRC as required.
Bookkeeping and Financial Control
11. Maintain accurate bookkeeping records using Sage.
12. Post income and expenditure transactions.
13. Reconcile bank accounts and other control accounts regularly.
14. Support month-end processes.
15. Maintain organised financial records and audit trails.
Financial Reporting and Trustee Support
16. Prepare monthly financial summaries and statistics for trustee meetings.
17. Provide reports on income, expenditure, cash position, and variances.
18. Assist with any quiries.
Administrative Support (Finance-Related)
19. Support finance-related calendar activities (monthly invoicing cycles, payroll dates, reporting deadlines).
20. Help improve and document finance and admin processes where needed.
21. Provide cover for essential finance tasks during absences.
Person Specification
Essential Skills and Experience
22. Experience in bookkeeping and financial administration.
23. Experience using Sage (accounts and/or payroll).
24. Experience with invoicing and credit control.
25. Experience running or supporting payroll.
26. Good working knowledge of basic employment pay rules including SSP.
27. Strong attention to detail and accuracy.
28. Ability to manage recurring monthly processes and deadlines.
29. Comfortable working in a small organisation with varied duties.
Desirable
30. Experience working in a charity or small organisation.
31. Experience dealing with Local Authorities.
32. Experience preparing reports for trustees or management.
Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to diversity, equity and inclusion. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training.