Legal Secretary/Reception (Brussels):
One of the world’s leading New York law firms is seeking a polished and proactive Legal Secretary/Reception to deliver high-level support to a leading Partner and Associates across a variety of client and administrative matters.
1. Competitive Salary
2. Hybrid working
3. Fluency in English and French
4. Stunning City office
Legal Secretary/Reception (Brussels) Key Responsibilities:
5. Providing general support to the Brussels office
6. Client liaison
7. Acting as gatekeeper for lawyers with Inbox/Diary management as required
8. Document photocopying, scanning, printing
9. Amending, converting and formatting documents; processing mark-ups
10. Maintaining archives and storage of information in iManage
11. Assisting with lawyer time recording
12. Booking attorneys travel, domestic and international
13. Ordering couriers and taxis
14. Supporting with submission of invoices and expenses in Chrome River
15. Liaising with secretaries in London and US offices
16. Assisting with the opening of new matters, conflict checks and liaising with the client engagement team
17. Daily running of the reception function
Legal Secretary/Reception (Brussels) Skills and Experience:
18. Experience working in a legal firm is essential
19. Strong organisational skills
20. Professional and courteous manner, building and maintaining effective working relationships
21. Excellent communication skills with lawyers, clients and other business services staff in multiple time zones (Asia, Europe, Americas)
22. Knowledge of MS Word, Excel, PowerPoint, Outlook; iManage is essential