Overview
Document Controller role at Vistry Group, based in Vistry South London. The role involves managing project information/drawings/documentation in accordance with the EDMS. The role is expected to evolve with the operational needs of the London Developments team. We value in-person collaboration and team culture, but we’re also committed to supporting flexible working where possible.
Responsibilities
* Attend internal project start-up meetings to ensure a smooth transition from project inception to construction phase.
* Manage documents for multiple projects, ensuring Teams Channels and Project Folders are created and documents are uploaded in an accurate and timely manner.
* Work with procedures, guidance and forms contained within the corporate Business Management System (BMS).
* Maintain knowledge and understanding of the DC process at an operational level.
* Maintain knowledge and experience of Viewpoint 4Projects at an operational level.
* Ensure documentation follows approvals process and carry out quality assurance checks on all information uploaded.
* Ensure all documents are up to date and completed correctly prior to internal or external audits; ensure external documentation is identified and distributed as agreed.
* Ensure all drawings/documentation are controlled and maintained in a methodical manner.
* Manage user accounts, permissions and provide systems training; support internal and external users regarding system issues.
* Print/organise print service for drawings when required; liaise with production team regarding handover information/documentation.
* Complete monthly reports as required.
Qualifications and skills
* Minimum of two years' experience in a similar role.
* Experience of using Viewpoint 4Projects.
* Knowledge and understanding of the Document Control process at operational level.
* IT literate – Office 365; ability to work with DC systems.
* Great attention to detail; excellent communication and interpersonal skills; ability to liaise across departments; ability to prioritise workload.
* Positive and flexible approach; able to integrate with the team and provide support and guidance to others when required.
Desirable
* Knowledge of other DC systems.
* HNC in Computer Science, Business Administration or similar.
* Ability to understand and interpret construction drawings and documents.
Benefits
* Competitive basic salary and annual bonus
* Salary sacrifice car scheme available to all employees
* Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service
* 2 volunteering days per annum
* Private medical insurance, with employee-paid cover
* Enhanced maternity, paternity and adoption leave
* Competitive pension scheme through salary sacrifice
* Life assurance at 4 x your annual salary
* Share save and share incentive schemes
* Employee rewards portal with many more benefits
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