Administrative Support Officer
Our prestigious Norwich based client, (part of a cluster of internationally renowned research organisations), are currently recruiting for an Administrative Support Officer to join their team.
This is a part time position working 21 hours per week on a temporary basis for approximately 26 weeks located in Norwich.
Job Responsibilities:
* Provide proactive and efficient administrative support to the Development Team and the Chairman, working closely with the Director of Development and the Development Officer to streamline daily tasks.
* Managing team calendars, coordinate diaries, scheduling meetings and appointments.
* Arrange travel logistics for the Director and Senior Staff including booking flights, accommodation and transport.
* Prepare, organise and maintain accurate records / files.
* Record and update data into the CRM system (Raisers Edge)
* Maintain the highest level of confidentiality and discretion when handling sensitive information, ensuring professionalism in all interactions.
* Demonstrate a dynamic and proactive approach, utilizing independent judgment and initiative to address challenges and improve processes.
* As agreed with the line manager, any other duties commensurate with the nature of the post.
Knowledge, Skills & Experience:
* 5 GCSEs or equivalent, including English and Maths
* Highly proficient in Microsoft Office particularly Word, Excel, Outlook, PowerPoint, Acrobat, teams and sharepoint.
* Ensuring data confidentiality at all times and compliance with GDPR.
* Experience of working with databases / CRM
* Proven experience of working in an admin role
* Experience of organising meetings (internal and external to organisation)
* Ability to prioritise own workload and manage conflicting demands on time.
* Excellent communication skills with ability to liaise with individuals at all levels.
* Ability to work on own initiative and to work effectively as part of a team.
* Excellent time management skills
* Promotes equality and values diversity
* Able to present a positive image of self and the Institute, promoting both the international reputation and public engagement aims of the Institute
* Ability to maintain confidentiality and security of information where appropriate
* Willingness to occasionally undertake out of hours working, sometimes in London.
Desirable Knowledge, Skills & Experience:
* Degree level education or equivalent
* Experience of using Raisers Edge
* Event co-ordination experience.
Todd Hayes Ltd is an equal opportunities employer. Due to the large number of applications, we receive I’m afraid we are unable to respond to everyone individually however your details will remain on file should another suitable opportunity become available moving forward.
If we can take your application further, we will of course be in touch.
Todd Hayes is acting as an Employment Business in relation to this vacancy.
Todd Hayes Ltd