Pyramid8 are recruiting for a skilled and proactive Administrator to join a fast-paced office environment. This is a full-time, permanent, office-based position, created as part of continued growth and ongoing business expansion.
As a company with a strong international presence, this role offers the opportunity to contribute to a business that is both innovative and award-winning. The successful candidate will provide vital administrative support across various departments including Sales, Service, and Marketing departments, helping to maintain the high standards our customers expect.
Key responsibilities include processing customer orders, raising supplier purchase orders, and managing telephone and email enquiries in a professional and efficient manner. Flexibility and a collaborative mindset are essential, as you will be expected to support various functions and adapt to changing priorities in a busy and evolving environment.
This is an excellent opportunity to join a growing team within a company that values quality, accountability, and continuous improvement.
Responsibilities
Administrative Duties:
1. Process customer orders and complete associated documentation
2. Raise and manage supplier purchase orders
3. Liaise with suppliers to track and expedite orders
4. Prepare shipping documentation for international shipments
5. Coordinate with couriers and freight forwarders
6. Reconcile open customer orders on a monthly basis
7. Handle incoming calls and direct enquiries appropriately
8. Manage and respond to email enquiries
9. Support event coordination – booking venues, catering and sending out invitations
10. Hospitality – booking lunches and preparing meeting rooms with refreshments
11. Order and manage stationery, office supplies, and housekeeping items
12. Managing various email inboxes and outlook calendars
13. Handling incoming post and distribution
14. Full travel booking, both UK and overseas
Accounting Duties:
15. Using the accounts software Dynamics NAV: Order Acknowledgements, Purchase Orders, Delivery Notes
16. Checking expenses
17. Generating pro-forma invoices
18. Supplier invoice matching
The above list is not exhaustive and, as such, you may be required to undertake other duties as appropriate.
Requirements
Essential
19. Experience of working in an administrative role in a fast paced office environment
20. Experience of maintaining accurate electronic records
21. Excellent communication skills, both written and verbal
22. Ability to work independently and in a team, with a proactive and positive attitude
23. Strong organisational skills with attention to detail, accuracy and ability to multitask
24. Ability to manage time and deadlines to oversee long term customer projects
25. Flexibility to adapt to changing priorities and deadlines
26. Ability to prioritise own workload
27. Wide knowledge of Microsoft Office Package