* This is a 12-Month Fixed Term Contract opportunity
* Exceptional company benefits package included
About Our Client
This retail company is a respected organisation known for its commitment to excellence in the industry. As a medium-sized business, they offer a supportive and structured work environment with opportunities to make a meaningful impact.
Job Description
* Provide comprehensive administrative support to senior staff.
* Coordinate and manage schedules, meetings, and appointments.
* Assist with HR-related administrative tasks, including maintaining records and processing documentation.
* Ensure efficient communication between departments and external stakeholders.
* Prepare reports, presentations, and correspondence as required.
* Support recruitment processes, including scheduling interviews and onboarding new employees.
* Maintain confidentiality and ensure compliance with company policies.
* Handle ad-hoc administrative tasks to support the team and department.Deliver HR administrative support to the Group Head Office, including system updates and process improvements.
* Manage HR processes for new starters, leavers, and contractual changes, including system updates as necessary.
* Provide employee relations support, such as coordinating Occupational Health referrals and preparing formal HR correspondence.
* Assist with recruitment administration and colleague discount card management.
* Support HR projects and engagement surveys as required.
* Oversee Right to Work checks and ensure compliance with statutory requirements.
* Generate and analyse compliance reports throughout the year, working with department managers to ensure completion of mandatory training.
* Respond to reference requests and manage the probation completion process, including issuing letters.
* Administer the Cycle to Work scheme.
* Inbox Management
* Monitor the HR inbox, triaging emails, responding to queries from Group colleagues, and providing People XD support.
* Manage the Grafton Careers inbox, issuing responses or directing applications to the relevant business recruitment teams.
The Successful Applicant
A successful Personal Assistant and HR Administrator should have:
* Proven experience as a Personal Assistant and HR Administrator.
* Advanced proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.
* Excellent written and verbal communication skills.
* Ability to engage professionally and confidentially with colleagues at all levels across the organisation.
* Excellent time management skills, with the ability to meet deadlines and effectively prioritise tasks.
* Demonstrated capability to manage multiple projects in a high-volume, fast-paced environment.
* Exceptional organisational skills and a keen attention to detail.
* Self‑motivated, with the ability to work independently as well as collaboratively within a team.
* Desirable Criteria
What's on Offer
* Competitive salary ranging from £30,000 to £35,000 per annum.
* Opportunity to work within the retail industry in Birmingham.
* A fixed‑term contract with potential for career development opportunities.
* A supportive and structured work environment.
* Competitive pension schemes.
* Life assurance.
* Refer a friend bonus.
* Free parking on site.
* hybrid working.
* flexible start and finish times.
If this role aligns with your skills and experience, we encourage you to apply for the Personal Assistant and HR Administrator role today!
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