Job Overview The Role To provide administrative support for the SENCo in their role of ensuring the Academy is compliant with the SEND Code of Practice and meets the needs of students on the Academy SEND register and Provision map. Key Responsibilities SEND Administration Prepare all statutory paperwork for SEND reviews and statement procedures Maintain the SEND register and records of support for students Maintain any documentation required for the access of, and management of resources for SEND students Maintain student data and records relating to SEND provision Coordinate exam requirements, access arrangements and support for internal & public exams Provide all admin support for the effective operation of the Ark provision mapping process Develop administrative systems and tools to improve the delivery of SEND support Liaise with external agencies and parents Administrative Support To meet and greet visitors, displaying due courtesy and tact. To be the first point of call in the SEND office, for visitors, staff and students To set up and maintain efficient and effective systems for filing and organising correspondence, in liaison with SENCO’s, ensuring discretion and respecting confidentiality To support calendar and diary management. To produce letters, reports and documents, including confidential papers To deal with all phone calls and personal enquiries efficiently, effectively and professionally To arrange and assist with meetings as requested, including booking rooms, providing refreshments, preparation of materials and minute taking, in order to ensure their timeliness and smooth-running To communicate and liaise with staff, students, parents, governors, Ark Schools staff, members of the local community and other external parties as appropriate Other First Aid. Actively promote the safety and welfare of our children and young people Ensure compliance with Ark’s data protection rules and procedures Liaise with colleagues and external contacts at all levels of seniority with confidence, tact and diplomacy Work with Ark Central and other academies in the Ark network, to establish good practice throughout the network, offering support where required Support with other school activities, invigilation and enrichment, when required. Notes All new staff will be subject to a probation period of six months (which may, in certain circumstances, be extended by up to 10 weeks). The probation period is a trial period, to enable the assessment of an employee’s suitability for the job for which he or she has been employed. It provides the school with the opportunity to monitor and review the performance of new staff in relation to various areas, and also in terms of their commitment to safeguarding and relationships with students. No job description can be fully comprehensive, and from time to time the successful candidate may have to undertake other professional duties as directed by the Principal/Senior Leadership Team/Line Manager.