Office Administrator
North Baddesley, SO52 9LP
Salary: 25-28k per annum (FTE 32-34k)
80% FTE (28 hours per week)
Flexible hours
Competitive benefits package
Experts in Human Resources
Award-winning Hampshire based business consultancy specialising in HR, recruitment and training. Founded in 2012, we have grown into one of the south’s leading HR consultancies with well over 100 years of experience between the team. From SMEs through to FTSE - we are helping a range of companies to realise their potential and build competitive advantage through individual, team and organisational capability.
Due to continued growth, we are looking to appoint an office administrator to support the smooth day-to-day running of our office, training suite and internal systems.
Office Administrator, the role:
* Act as the first point of contact for visitors, associates and incoming calls
* Manage the day-to-day running of the office, including facilities and supplies
* Coordinate training courses, including bookings, materials, room setup and refreshments
* Maintain CRM (Active Campaign) and operational systems (Halo), tracking leads and client activity
* Set up new clients on internal systems and support onboarding processes
* Manage timesheets and support accurate client billing and invoicing
* Process invoices, reconcile payments and liaise on outstanding accounts
* Provide diary management and PA support to the Managing Director where required
* Support internal HR administration including onboarding, offboarding and HR system updates
* Coordinate company events, meetings and team activities
* Assist with compliance, accreditations, insurance and health & safety administration
* Produce reports and KPIs for the Managing Director
* Liaise with suppliers, contractors and service providers
Office Administrator, the person:
* Minimum of 3 years’ experience in an administrative or office support role
* Excellent organisational skills with the ability to manage multiple priorities
* Strong customer service mindset and professional communication skills
* Proactive, self-motivated and able to work independently
* High attention to detail and accuracy
* Confident using Microsoft Office (Word, Excel, PowerPoint, Outlook)
* Friendly, approachable and a strong team player
Desirable:
* Experience within a service-based or HR environment
* Exposure to bookkeeping or finance systems (e.g. Xero, AAT Level 2)
Office Administrator, the benefits:
* 25 days annual leave plus bank holidays and Christmas shutdown (pro-rated)
* Private medical insurance (after probation)
* Life assurance (4x salary)
* Standard Life pension scheme with 5% employer contribution
* Permanent health insurance scheme
* Free on-site parking
* Weekly yoga classes
* Sponsorship of further education and training
* Regular team building events
No applications from agencies please.
#J-18808-Ljbffr