Job Overview
An exciting opportunity has arisen to join the Gastroenterology department as a Medical Secretary.
Responsibilities
* Maintain Consultants electronic diaries, showing outpatient clinics, endoscopy lists, ward cover, GI bleed rota, study leave and annual leave, as well as an electronic diary for all other visiting Consultants, Junior Medical Doctors and Clinical Nurse Specialists.
* Complete the weekly patient UGI Cancer Escalations in accordance with the 28 day Faster Diagnosis Pathway.
* Action long waiting patients from the Patient Tracking List to avoid breaches.
* Supervise and take responsibility for the Assistant Medical Secretaries and Departmental Clerk.
* Ensure every patient's pathway is up to date on Maxims EPR in accordance with the RTT Pathway.
* Complete weekly data quality validation reports (i.e. WVT Reporting Tool) and validate Waiting Lists ensuring there are no breaches.
* Organise meetings, agendas, venues, take minutes as required, book Medical Reps for the weekly service meeting and education sessions, keep records of such, ensuring the team are fully aware of such meetings.
* Responsible for the Inflammatory Bowel Disease MDT Meeting and the Hepatology MDT Meeting; send out agendas to all relevant Clinicians (including UGI Surgeons/Colorectal Surgeons), obtain patient investigations prior to the meetings, take the minutes, distribute the minutes, ensuring every patient is actioned accordingly.
Qualifications
* Professional approach to work and colleagues.
* Ability to prioritise and organise own workload.
* Excellent communication skills.
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