Join us as a Personal Assistant where you will play a pivotal role in our executive support team. In this position, you will serve as the essential connector between senior leadership and key stakeholders. You will expertly manage complex diaries, oversee expense administration, and execute ad-hoc administrative duties—including raising purchase orders and updating distribution lists. You will ensure seamless coordination and efficiency by proactively anticipating needs, prioritizing tasks, and maintaining high standards of communication and organization.
To be successful as a Personal Assistant, you should have experience with:
* Managing intricate executive calendars
* Working with senior stakeholders
* Handling complex administrative tasks
* Organizing events and meetings, including off-site arrangements and logistical details
Additional highly valued skills may include:
* Attention to detail
* Advanced proficiency with M365
* Experience with Workday, PeopleAnalytics, and travel-booking systems
You may be assessed on key critical skills relevant for success in the role, such as risk and controls, change and transformation, business acumen, strategic thinking, digital and technology skills, as well as job-specific technical skills.
This role will be located in London, Glasgow, or Northampton.
Purpose of the role
To provide administrative and organizational support to executives, managers, or teams. To manage schedules, act as a trusted point of contact, and ensure seamless coordination, efficient task management, and a professional presence for your assigned individuals or teams.
Accountabilities
* Managing calendars of executives, managers, or teams, and overseeing timely responses to meeting invitations and requests.
* Planning and arranging travel itineraries, including flights, accommodations, and ground transportation, ensuring timely and efficient travel.
* Proactively anticipating the needs of the team, prioritizing tasks, and ensuring timely completion.
* Managing day-to-day administrative tasks such as expenses, filing systems, office supplies, leave records, distribution lists, and organization management tasks.
Analyst Expectations
* Performing activities in a timely manner and to a high standard, driving continuous improvement.
* Having in-depth technical knowledge and experience in your area of expertise.
* Understanding the principles within your area of expertise.
* Leading and supporting a team, guiding professional development, and coordinating resources.
* Demonstrating leadership behaviors if in a leadership role, including listening, inspiring, aligning, and developing others.
* Developing technical expertise and acting as an advisor where appropriate.
* Impacting related teams and partnering across functions.
* Taking responsibility for operational results and escalating policy breaches appropriately.
* Embedding new policies and procedures, advising, influencing decision-making, and managing risks.
* Understanding how your sub-function contributes to organizational objectives and making evaluative judgments based on factual analysis.
* Resolving problems through technical experience and guiding team communication.
* Building a network of contacts both inside and outside the organization.
All colleagues are expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence, and Stewardship, as well as the Barclays Mindset to Empower, Challenge, and Drive.
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