Compliance Administrator
£26, - £30, per annum, DOE
Chelmsford, Essex
Monday-Friday, 8:30am-5pm
*Must drive and have access to a vehicle due to the location of the business
*Must have some experience in some of the accreditations the client work with i.e. ISO &, CHAS, SMAS, FORS.
My client, a leading construction company based in Chelmsford, is seeking a Compliance & HR Administrator to join their team on a permanent basis.
Duties will include, but will not be limited to:
1. Assist with completion and review of personal accident and incident report forms, including reporting to the appropriate organisation if required i.e. HSE, Insurance Company
2. Administration for audit / accreditation preparation, including gathering evidence, review of standards, collating audit files, management of QMS forms, online profiles and portals, assistance with external auditors
3. Review and update of Company generic Risk Assessments
4. Weekly timesheet review / submission, logging sickness and holiday, updating and chasing relevant paperwork
5. Booking training and monitoring of existing training, ensuring all expiries are logged and refresher training booked prior to expiry
6. CITB administration, ensuring grants and funding are applied for
7. Chasing of required weekly / monthly paperwork i.e. Supervisor site inspection records, Point of work risk assessments, Toolbox talks - review, log and file
8. Distribute and chase return of Health Surveillance, respiratory and HAVS questionnaires - review, log and file
9. Administration on plant equipment including arranging calibration, servicing, renewal of ESIS and LOLER documentation
10. Assisting with the onboarding process including carrying out inductions, ordering IT requirements, PPE issue, issue of DSE assessment
11. HR Administration support including, creating induction packs, archiving personnel files, annual leave requests, roll out of company appraisal system, note taking during hearings.
12. Log and report sickness / absence / Return to Work forms
13. Maintaining and issuing of policies & procedures
14. Diary management
15. Assist with facilities Management i.e external IT / Telecoms support where required
16. Organisation of team corporate events
17. Assist with front of house / reception duties when required
18. Assistance to Compliance Manager / Director as required
19. General ad-hoc duties as required
20. Other such reasonable duties as instructed by the Manager/Director
Experience and knowledge:
21. Experience of compliance processes essential - ISO or, CHAS, SMAS or FORS
22. Construction background preferable
23. Previous administration experience is essential
24. Experience within a HR environment is preferred
25. Excellent administration and communication skills
26. Computer literate in Microsoft office applications (Word, Outlook, Excel)
Attitude and skills:
27. Good decision maker
28. Highly organised and professional in approach with a keen eye for detail
29. Ability to remain confidential at all times
30. Able to work under own initiative as well as in a team
31. Excellent interpersonal skills with all levels both internally and externally
32. Must have the ability to multi-task and prioritise
33. Ability to be flexible
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.