Wiltshire College & University Centre have a great opportunity for an Apprenticeship Onboarding Administrator tojoin our team.
Are you ready to apply Make sure you understand all the responsibilities and tasks associated with this role before proceeding.
Job Type: Permanent, Part Time 15 hours per week (Monday & Friday), 52 weeks per year
About Us:
Wiltshire College & University Centre plays a vital role in Wiltshires economy, inspiring people to develop the skills they need to achieve. Our four main campuses are learning hubs in their communities, and we aspire to be an outstanding, financially robust and commercially agile provider, achieving our clear social mission on behalf of learners and employers across Wiltshire and beyond. Our campuses deliver a diversity of facilities from the country estate and farm of our Lackham campus to new hi-tech digital and state of the art facilities at our Trowbridge, Salisbury and Chippenham sites. We have invested £65 million in our estate over the past 10 years. Our turnover is £45 million per annum and growing, we employ some 650 staff, and support around 11,500students.
Apprenticeship Onboarding Administrator The Role:
Are you organised, detail-focused, and passionate about helping learners take their first step into their apprenticeship journey? Join us as our new Apprenticeship Onboarding Administrator, where you will play a key role in delivering a smooth, high-quality enrolment experience for apprentices, employers, and staff across the college.
As part of our dedicated Apprenticeships team, you will ensure the timely and efficient enrolment of apprentices and support the ongoing administration that underpins our apprenticeship provision. Working closely with Training Consultants, Student Recruitment Consultants, Apprenticeship Managers, and curriculum departments, you will help make the apprenticeship journey a seamless and positive experience from start to finish.
Your work will be vital in maintaining the high standards our apprentices and employer partners expect ensuring every detail is accurate, every process runs smoothly, and every learner feels supported.
Apprenticeship Onboarding Administrator Key Responsibilities:
What you will be doing:
Coordinating and completing apprenticeship enrolments and related administrative processes across the College.
Liaising directly with learners and employers to support every stage of the apprenticeship onboarding journey.
Maintaining and updating digital and paper-based systems to record learner applications, enrolments, and business activities accurately and on time.
Providing clear, friendly, and professional communication to learners and employers about course details, training schedules, and assessment procedures.
Supporting staff and curriculum teams with accurate information to enhance the learner experience.
Ensuring all evidence and documentation meet internal and external audit requirements.
Using digital platforms to improve enrolment efficiency and contribute to continuous business improvement.
Taking part in professional development and cross-college training to keep your skills current and relevant.
Apprenticeship Onboarding Administrator You:
You will be a team player with great attention to detail, strong organisational skills, and a proactive approach to problem-solving. You will thrive in a busy environment, balancing accuracy with excellent customer service.
You will need:
A Level 3 qualification in a relevant subject area (or equivalent experience).
Level 2 literacy and numeracy (GCSE AC or equivalent).
Confidence using digital systems and technology to manage information.
A positive, collaborative approach and a commitment to continuous improvement.
You will join a friendly and supportive team that values innovation, collaboration, and excellence in everything we do.
Apprenticeship Onboarding Administrator Application Process:
Wiltshire College & University Centre follows Safer Recruitment Guidance outlined by the Department for Education in Keeping Children Safe in Education. This involves conducting enhanced DBS checks, including checks against the childrens barred list, and other employment verifications, including an online presence review for shortlisted candidates.
We embrace diversity, recognising the valuable perspectives, ideas, knowledge, and cultures individuals from different backgrounds bring. Committed to safeguarding, we expect all staff and volunteers to share this commitment.
As a Disability Confident Employer, we pledge to interview all disabled applicants who meet the essential criteria for a job vacancy and assess them based on their abilities.
To submit your application for this exciting Apprenticeship Onboarding Administrator opportunity, please click Apply now.
PLEASE NOTE:
Your Application Form will be shortlisted against how your skills, qualifications and experience match the Essential and Desirable points on the Person Specification for this role, locatedat the bottom of this pageas a downloadable document.
Vacancies may close early if sufficient applications have been received; therefore, we would encourage you to submit your application as soon as possible.
Closing date: 8 th December
Shortlist date: 9 th December
Interview date: TBC
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