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Vehicle workshop administrator

Bury St Edmunds
Calor Gas Ltd.
Workshop administrator
Posted: 12h ago
Offer description

Workshop Administrator

Location: Saxham, Bury St Edmunds (On-site, 5 days a week)
Hours: Monday to Friday, 8:30am – 4:30pm (37.5 hours per week)

Salary: £25,000 PA
Breaks: 1 × 30-minute lunch break
Facilities: On-site canteen and parking available

This is a great opportunity to join our dedicated Workshop team in Saxham. As a Workshop Administrator, you’ll provide a full range of professional administrative support to ensure the efficient and compliant running of our fleet maintenance operation.

This is a workshop office-based role, where you’ll liaise with suppliers, engineers, and other departments to help keep our vehicles maintained, compliant, and on the road.

We know our systems are teachable; if you bring strong organisational and clerical skills, we’ll provide the training and support you need to succeed.


What you’ll be doing

* Providing full administrative support to the Workshop Supervisor and maintenance team
* Issuing purchase orders to suppliers using SAP Ariba, ensuring invoices are processed accurately and on time
* Liaising with suppliers to resolve order or delivery queries promptly
* Processing vehicle technician time sheets and allocating costs to the correct departments
* Maintaining accurate fleet maintenance and compliance records
* Collating, inputting, and maintaining data for purchasing logs and audit purposes
* Keeping all fleet management software up to date to ensure 100% asset specification and location accuracy
* Recording information on vehicle breakdowns and ensuring appropriate workshop actions are taken
* Supporting the workshop team with administrative preparation for meetings and reports
* Acting as the first point of contact in the supervisor’s absence and supporting the smooth day-to-day running of the workshop
* Carrying out other clerical and administrative duties as required


Systems you’ll use

* SAP Ariba – raising and managing purchase orders for parts and services
* FSM (Fleet Software Management) – maintaining fleet and maintenance data
* Microsoft Outlook, Excel and Word – daily communication, reporting, and record keeping


What you’ll need

* Excellent communication skills, both written and verbal
* Strong clerical and organisational abilities
* Proficiency in Microsoft Office (Outlook, Excel, Word)
* Confidence in working both independently and as part of a team
* A flexible and proactive approach to your workload
* Full UK Driving Licence (required)


Training Provided

We believe our systems are teachable. Full training will be given on our in-house systems we use, including SAP Ariba, FSM, and all company processes.


What We Can Offer You

* Private Medical Insurance.
* 25 days’ annual leave + 8 bank holidays.
* Cycle to Work Scheme.
* Life Assurance (4x salary).
* Matched pension contributions (starting at 4.5%, rising to 7.5% after 2 years).
* Retail discounts and more.

For a full list of our benefits, visit: https://www.calor.co.uk/about-us/careers

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