Accounts Payable Supervisor
Swindon
On-site
£40,000 - £45,000
Our client, a well‑established and fast‑growing organisation, is known for delivering high‑quality, experience‑led offerings and operating with a strong customer‑focused ethos.
With a creative, dynamic, and forward‑thinking culture, the organisation places strong emphasis on innovation, continuous improvement, and providing memorable experiences for its clients. Employees benefit from being part of a supportive environment that encourages idea‑sharing, teamwork, and professional development.
They are seeking an Accounts Payable Supervisor -
Reporting to: Finance Manager / Financial Controller
Direct reports: AP Clerks / AP Assistants (2-6)
Type: Permanent, full-time
Location:Swindon (On-site)
Role Purpose
Lead the Accounts Payable function to ensure timely, accurate processing of supplier invoices and payments, robust controls, and excellent stakeholder service. Own AP policies and procedures, drive continuous improvement, and develop the team's capability while supporting month‑end close and audit requirements.
Key Responsibilities
Operational leadership
* Supervise day‑to‑day AP operations: invoice capture, matching (PO/GRN/3‑way match), approvals, payment runs, and supplier statement reconciliations.
* Manage AP inbox/workflows; allocate workload; monitor SLAs; resolve escalations promptly.
Controls & compliance
* Maintain strong AP controls: authorisation limits, duplicate payment prevention, vendor master data governance, and adherence to company policies.
* Ensure compliance with VAT rules on invoices and expense claims; support accurate VAT coding.
* Prepare AP schedules and evidence for internal/external audit; remediate findings.
Processes & systems
* Own AP policies and SOPs; identify bottlenecks and deliver process improvements (e.g., automation, OCR, e‑invoicing, approval workflows).
* Act as AP subject‑matter expert for ERP upgrades and integrations; liaise with IT and procurement.
* Oversee vendor onboarding, changes and periodic reviews to maintain clean supplier records.
Stakeholder & supplier management
* Build effective relationships with procurement, operations, and finance (GL, AR, payroll).
* Handle complex supplier queries, disputes and credit notes; negotiate payment terms when appropriate.
* Monitor aged AP, debit balances and unallocated cash; drive resolution.
Period close & reporting
* Support month‑end close: AP accruals, GRNI review, prepayments, cut‑off checks.
* Produce KPIs and dashboards (e.g., invoice turnaround time, % on hold, aged creditors, early‑payment discounts taken).
* Contribute to cash‑flow forecasting with accurate payment run plans.
Team development
* Coach and mentor AP team; set objectives, conduct 1:1s and performance reviews.
* Lead training on policies, systems, VAT, and control requirements; foster a culture of continuous improvement.
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