About us
We are the largest home grown residential care provider in Buckinghamshire & Berkshire for adults with learning disabilities and associated needs.
Position Details
* Title: Office Administrator
* Location: Sistine Manor, Stoke Poges, Slough SL2
* Salary: £13.50 per hour
* Hours: 15 hours per week over 5 days (Mon to Fri)
* Term: Permanent, Part-Time
* Reports to: Home Manager / Operations Manager
Purpose of Position
* To ensure that Sistine Manor administration is operating smoothly, as well as being efficient and timely.
* To work closely with the Home Manager / Operations Manager / Deputy Manager and other colleagues to ensure that the service runs smoothly.
Duties and responsibilities
Administration Support
* Provide a confidential administration service to the Sistine Manor Home Management team.
* Answer telephone calls, direct them as appropriate and take messages.
* Organise financial records and complete data entry tasks.
* Process invoices / receipts / petty cash reconciliation.
* Scanning and uploading of documents onto PCS (Digital Care Planning system) to ensure records are accurate.
* Prepare and finalise meeting notes.
* Filing and archiving documentation in line with compliance requirements.
* Supporting audit preparation by collating required documentation.
* Assisting with ordering supplies and managing stock records.
* General administrative duties to support the smooth running of the service.
* Prepare various documents, including minutes from meetings.
* Perform other duties as appropriate.
Other Duties
* To attend relevant training and personal development opportunities in order to fulfil the requirements of the post.
* To adhere to all R.E.A.C.H policies and procedures and assist the organisation in developing, implementing and monitoring them, including Equal Opportunities and Health & Safety policies.
* To adhere to Data Protection / GDPR UK / Confidentiality Policies at all times.
PERSON SPECIFICATION
Experience / Skills
Essential
* Proven administration experience.
* Excellent communication and customer care skills.
* Confidence to work across all levels of the business.
* Demonstrable organisational and IT skills to include Microsoft Word, Outlook and Excel.
* The ability to be flexible and prioritise workload as required.
Desirable
* Experience of people with Learning Disabilities is desirable, but not essential, although an empathy with the aims of R.E.A.C.H is essential.
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