Position: Project Support Assistant
Location: Middlesbrough
The Project Support Assistant role is part of the Project Management Support Team of Prysmian
PowerLink Services and involves managing Project Purchase Requisitions and orders and the management
of the subsequent invoices. This involves liaison with Installation, Project Management, Procurement and
Finance teams, and suppliers. As part of the Project Support Team, they may also be required to undertake
other business tasks as directed by the Project Support Manager. This role provides excellent experience
in the Project Management and Installation sector of an international company working with colleagues both
in the UK and HO in Milan, and numerous administration functions within the Middlesbrough office, and with
other students.
Basic Tasks:
• Coordinate activities related to the creation of Requisitions, Call Offs and Variation Orders
• Working on both the UK and Italian Purchasing Systems
• Undertake the call-off of items from existing supplier Long Term Agreements
• Managing Purchase Requisitions for Long Term Agreements and hired equipment
• Process agency manning invoices
• Process Requisitions for equipment and services for Company vessels and Vessels of Opportunity
• Process Workflow sent via Business online Query portal for supplier’s submitted invoices
• Liaise with suppliers regarding invoice discrepancies as necessary
• Work with procurement colleagues in Milan regarding the creation of Purchasing documents
• Manage the reconciliation of invoices as required via queries from various departments linked to the
purchasing system.
• Obtain clarification of any questions & queries relating to Purchase Orders & invoices created by
Project Support
• Goods Receipting of invoices once evidence/approval is obtained for all Invoices
• You will be part of a busy operational team, which involves liaison with all departments within the
business, and is integral to day-to-day business functions.
• There is scope to work on your own initiative and develop your own style and techniques whilst
managing the workload using the company’s unique software.
• Working in a multi-cultural environment, having contact with colleagues and suppliers from many
different countries.
The modern office is a busy but lively space, on the Tees quayside, with a young workforce assigned to
different departments, all working in comfortable open plan offices. There will be opportunities to attend social
events and enroll in fun initiatives such as fundraising events.
Ideally you will have:
• Competent numeracy skills
• Ability to keep clear and accurate records and reports
• Ability to communicate in a clear and logical manner
• General computer skills essential with knowledge of Excel and Word
• Ability to organize workload and to manage electronic filing methods and management techniques
• Self discipline
• Good Time Management Skills
• Good social and team skills
An advantage:
• Experience using the SAP purchasing system an advantage
• Knowledge of using Sharepoint an advantage
We expect a professional attitude to work and a willingness to learn and take initiative.
Hybrid remote working of up to 7 days a month may be possible according to workload and at your
Manager’s discretion.
Your application data will be treated according to our Data Protection Policy. If you believe you require assistance to complete this form or to participate in an interview, please let us know.