Purpose of Post:
To accurately process expenditure transactions to UPSU’s financial systems, including the purchase ledger orders, invoices and purchasing card transactions, whilst keeping up to date with systems, processes and IT development appropriate to the post.
Duties and Responsibilities:
To be responsible for the accurate and timely posting and recording of financial transactions, specifically:
* To process purchase ledger invoices, purchasing card transactions, petty cash and other transactions.
* To monitor and maintain the purchase ledger.
* To process frequent supplier payment runs.
* To ensure that documents processed through the Ledgers comply with internal financial regulations and statutory regulation.
* To produce aged creditor reports.
* To process daily income from commercial outlets.
* To raise sales invoices.
* To process income from external partners and reconcile the control account.
* To conduct weekly credit control tasks to include, emails, telephone calls and monthly statements.
* To produce aged debtor reports.
* To answer queries and advise members of the Union and staff on processes and policy affecting payments to suppliers and outside bodies.
* To answer queries and advise suppliers on matters of payment and other matters.
* To maintain and monitor the purchase order system, process purchase orders and query with budget holders as appropriate.
* To alert and advise the Finance Manager of any unusual or unapproved transactions.
* To ensure all documentation is correctly filed.
* To monitor the finance inbox.
* To organise work with a focus on meeting the needs of the department’s customers.
* To assist with the distribution of Management Accounts and other reports as required.
General Finance Office Duties
* To issue petty cash as required.
* To count and reconcile the office float and petty cash.
* To process Sports and Societies payments as required.
* To assist in queries and routine tasks associated with Sports and Societies as required.
* To positively contribute and participate in the continual development and improvement of the services provided by the Finance Team.
* To carry out other routine tasks and assist the Finance department with additional tasks as required.
If you would like to discuss the role further, please contact the Finance Manager, Donna Meaney at
To apply:
Please visit to download and complete the Application Form, Personal Details Form and Equality Monitoring form and return by email to: