Job Description
Location: Newchapel, Surrey (Office-based)
Full-time, Permanent
Competitive salary (dependent on experience)
About Senate Grand Prix
Senate Grand Prix specialises in providing Formula One teams, drivers, sponsors, and a wide range of corporate and private clients with the finest hotel accommodation and race-viewing hospitality at F1 races around the world.
From Monaco to Abu Dhabi, we deliver unforgettable experiences at the most prestigious Formula 1 events on the calendar.
The Role
We’re looking for a highly organised, proactive, and adaptable PA to Directors & Office Manager to join our close-knit team of around ten people.
This is a busy role supporting the Founder and one of the Directors, while ensuring the smooth, day-to-day running of our Surrey head office.
You’ll thrive in this role if you’re a natural organiser with a positive “can-do” attitude, and enjoy being the go-to person who keeps everything (and everyone) running smoothly.
As PA to the Directors, you will:
* Provide full administrative and organisational support to the Founder and Directors.
* Manage diaries and coordinate meetings.
* Prepare and format meeting documentation.
* Support executive projects; tracking milestones, deadlines, and deliverables.
* Manage detailed international travel arrangements, ensuring preferences and logistics are seamless.
* Support with travel arrangements for the wider team, including flights, taxis and accommodation.
* Be flexible in supporting wherever needed (especially during busy event periods) and be open to ad hoc tasks that come your way.
* Carry out private PA duties, including personal errands and scheduling.
* Always maintain the highest level of confidentiality and professionalism.
As Office Manager, you will:
* Oversee the smooth daily running of the office and create a well-organised, welcoming workspace.
* Greet visitors and act as the main point of contact for the office.
* Manage office technology, systems, and troubleshooting issues as needed.
* Order and maintain office supplies, equipment, and manage vendor relationships.
* Plan and coordinate company events, meetings, and team socials.
* Support HR functions and onboarding new employees.
We’re Looking For Someone Who:
* Has at least 3 years’ experience in an administrative, PA, or Office Manager role — ideally within a small business environment.
* Demonstrates exceptional organisational and multitasking skills, with a proactive “can-do” approach.
* Communicates confidently and professionally with external contacts and clients.
* Is confident in Microsoft Office and ideally familiar with CRM.
* Is educated to A-level standard or equivalent.
* Holds a full UK driving licence and has access to a car (due to office location).
* Is happy to travel abroad at least twice a year.