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Job Summary
Alice House Hospice are looking for a Finance Officer to join our team and support our Director of Finance in ensuring our Finance Department continues to deliver high-quality accounting outputs and meets the needs of all our users.
At Alice House Hospice, every role plays a vital part in helping us provide outstanding care. In this role, youll be central to keeping our finances running smoothly, from processing payroll and reconciling accounts to handling income, expenditure, and supporting our annual audits.
Main duties of the job
Job Summary
Alice House Hospice are looking for a Finance Officer to join our team and support our Director of Finance in ensuring our Finance Department continues to deliver high-quality accounting outputs and meets the needs of all our users.
At Alice House Hospice, every role plays a vital part in helping us provide outstanding care. In this role, youll be central to keeping our finances running smoothly, from processing payroll and reconciling accounts to handling income, expenditure, and supporting our annual audits.
Main duties of the job
What Youll Be Doing:
* Running monthly payroll using Sage Payroll and ensuring timely payments to employees, HMRC, pensions, and third parties.
* Managing reconciliations between payroll and finance systems.
* Handling and banking all income, ensuring accurate recording using Sage Accounting Software.
* Processing supplier payments and monitoring expenses to ensure policy compliance.
* Reconciling bank, petty cash, and credit card accounts each month.
* Raising and tracking sales invoices, following up on outstanding debts.
* Supporting statutory returns and assisting with annual audits
* Working with our Director of Finance to improve systems and processes for maximum efficiency.
About Us
Why join us? This is more than just a finance job, its a chance to use your skills to make a genuine difference. Youll be joining a supportive team, working in a meaningful role, and helping to ensure our hospice can continue delivering vital care to our community.
Details
Date posted
19 August 2025
Pay scheme
Other
Salary
£15.02 an hour
Contract
Permanent
Working pattern
Part-time
Reference number
B0169-25-0004
Job locations
Alice House
Wells Avenue
Hartlepool
TS24 9DA
Job Description
Job responsibilities
JOB PURPOSE
The post holder will support the Director of Finance to ensure the Finance Department continues to produce high quality accounting outputs and meets the needs of all users of the department.
To work effectively and efficiently with the Director of Finance and as part of a team to ensure the smooth operation of the finance department on a daily basis.
KEY TASKS
* To liaise with the finance volunteers in relation to working hours and duties required.
* To interpret information received from HR and the SMI software to prepare and run a monthly payroll for all hospice employees using sage payroll software.
* To use the information collated from the payroll preparation to be able to pay employees, HMRC, Pension providers, make other 3rd party related payments in a timely manner and complete any statutory information requests.
* To be responsible for the interface reconciliation between sage payroll and finance systems to ensure monthly pay is allocated to departments on a timely basis.
* To work with the Director of Finance on development of the SMI system to ensure accuracy and efficiency of processes.
* To understand and perform monthly reconciliations of Balance Sheet codes.
* To handle all income received by the hospice using Sage Accounting Software in line with hospice rules and procedures and to ensure that all monies are banked in an efficient accurate manner.
* To ensure that all cash is counted, bagged, prepared for collection on a weekly basis if the Finance volunteers are unavailable.
* To ensure and monitor the process of all expenditure in a robust manner, to ensure that all expenses are authorised in line with Hospice policy and are recorded using Sage Accounting Software to ensure that suppliers are paid in a timely manner by cheque, BACS, standing orders and direct debit.
* To reconcile all bank accounts including petty cash and credit card accounts at month end using Sage Accounting Software.
* To be able to process all income and expenditure information and reconcile them at month end using Sage Accounting Software and Donorflex software in a timely manner to allow the completion of accurate and timely Management accounts to be produced.
* To work with the Management & Project Accountant in completing any statutory returns e.g. Gambling Commission, HMRC, Pension Providers.
* To ensure all sales invoices are raised in a timely manner.
* To reconcile payments received from customers and review outstanding debts, resolve reasons for non-payment and determine its collectability and report to Director of Finance on a regular basis.
* To prepare monthly sales invoices for chargeable services, both internal external.
* To assist, as required, in supporting the process of liaising with auditors in the production of the annual statement of accounts process.
* To review processes to ensure they remain effective and the most efficient use of technology where applicable.
* To undertake all duties in accordance with the law, the Hospice philosophy and the Hospice policy on equality of opportunity.
* This job description is indicative of the role to be undertaken and will change from time to time in consultation of the post holder and in line with service need.
PLEASE NOTE
Only applicants that return a completed application pack 1 & 2 from Alice House Hospice will be considered for shortlisting. This can be requested from
Job Description
Job responsibilities
JOB PURPOSE
The post holder will support the Director of Finance to ensure the Finance Department continues to produce high quality accounting outputs and meets the needs of all users of the department.
To work effectively and efficiently with the Director of Finance and as part of a team to ensure the smooth operation of the finance department on a daily basis.
KEY TASKS
* To liaise with the finance volunteers in relation to working hours and duties required.
* To interpret information received from HR and the SMI software to prepare and run a monthly payroll for all hospice employees using sage payroll software.
* To use the information collated from the payroll preparation to be able to pay employees, HMRC, Pension providers, make other 3rd party related payments in a timely manner and complete any statutory information requests.
* To be responsible for the interface reconciliation between sage payroll and finance systems to ensure monthly pay is allocated to departments on a timely basis.
* To work with the Director of Finance on development of the SMI system to ensure accuracy and efficiency of processes.
* To understand and perform monthly reconciliations of Balance Sheet codes.
* To handle all income received by the hospice using Sage Accounting Software in line with hospice rules and procedures and to ensure that all monies are banked in an efficient accurate manner.
* To ensure that all cash is counted, bagged, prepared for collection on a weekly basis if the Finance volunteers are unavailable.
* To ensure and monitor the process of all expenditure in a robust manner, to ensure that all expenses are authorised in line with Hospice policy and are recorded using Sage Accounting Software to ensure that suppliers are paid in a timely manner by cheque, BACS, standing orders and direct debit.
* To reconcile all bank accounts including petty cash and credit card accounts at month end using Sage Accounting Software.
* To be able to process all income and expenditure information and reconcile them at month end using Sage Accounting Software and Donorflex software in a timely manner to allow the completion of accurate and timely Management accounts to be produced.
* To work with the Management & Project Accountant in completing any statutory returns e.g. Gambling Commission, HMRC, Pension Providers.
* To ensure all sales invoices are raised in a timely manner.
* To reconcile payments received from customers and review outstanding debts, resolve reasons for non-payment and determine its collectability and report to Director of Finance on a regular basis.
* To prepare monthly sales invoices for chargeable services, both internal external.
* To assist, as required, in supporting the process of liaising with auditors in the production of the annual statement of accounts process.
* To review processes to ensure they remain effective and the most efficient use of technology where applicable.
* To undertake all duties in accordance with the law, the Hospice philosophy and the Hospice policy on equality of opportunity.
* This job description is indicative of the role to be undertaken and will change from time to time in consultation of the post holder and in line with service need.
PLEASE NOTE
Only applicants that return a completed application pack 1 & 2 from Alice House Hospice will be considered for shortlisting. This can be requested from
Person Specification
Experience
Essential
* Experience of and ability to use SAGE payroll system
* Experience of and ability to use SAGE accounting package
* Experience of SMI HR & Payroll modules
* Excellent numeracy skills
* Computer Literate including advanced knowledge of Microsoft Excel functions
* Knowledge and understanding of banking systems
* Good cash handling skills
* Good organisational skills
* Ability to work to deadlines
* Ability to time manage own workload
* Flexible attitude to work
* Understanding of and empathy for the work of Alice House Hospice
Person Specification
Essential
* Experience of and ability to use SAGE payroll system
* Experience of and ability to use SAGE accounting package
* Experience of SMI HR & Payroll modules
* Excellent numeracy skills
* Computer Literate including advanced knowledge of Microsoft Excel functions
* Knowledge and understanding of banking systems
* Good cash handling skills
* Good organisational skills
* Ability to work to deadlines
* Ability to time manage own workload
* Flexible attitude to work
* Understanding of and empathy for the work of Alice House Hospice
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Alice House Hospice
Address
Alice House
Wells Avenue
Hartlepool
TS24 9DA
Employer's website
http://www.alicehousehospice.co.uk/ (Opens in a new tab)
Employer details
Employer name
Alice House Hospice
Address
Alice House
Wells Avenue
Hartlepool
TS24 9DA
Employer's website
http://www.alicehousehospice.co.uk/ (Opens in a new tab)
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Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Part-time
Job function
* Job function
Finance
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