Overview
Buckles Law LLP is an award-winning firm that provides world-class client experience and services across a comprehensive range of legal services to businesses and individuals in the UK and internationally. The firm delivers effective and cost-efficient legal solutions from offices in Cambridge, London, Nottingham, Peterborough, Stamford and Bristol, with an international presence in Paris and Milan. Buckles Law values a positive work environment where independent thinking and new ideas are encouraged and where every team member can make a difference. Buckles carries the LawNet Mark of Excellence and is Investor in People Gold accredited.
Role
Legal Secretary role located in Stamford. This is a part-time (22.5 hours per week) permanent position. Ideally the working hours are 3 full days (7.5 hours per day), Monday to Friday, with flexibility on the working days. The role primarily supports the Private Client department, with additional support across family and international law.
This is an exciting opportunity to join a high-performing and innovative law firm.
Purpose of the Legal Secretary Role
* Provide seamless legal support to clients and assist a team of lawyers and secretaries with day-to-day tasks.
* Provide ad-hoc personal administrative support to the team and cover other support areas during holidays or absences.
* Open and maintain up-to-date client information in the document management system (Elite), and reflect changes in client information.
* Conduct conflict and Legal ID checks and perform internal audits to ensure AML and SRA compliance.
* Handle incoming mail, upload to the document management system, and manage outgoing mail, including recorded or special delivery when necessary.
* Manage closure and archiving of files within the document management system, and update the external storage provider’s database as required.
* Generate and process invoices and credit notes, ensuring timely delivery to clients.
* Prepare BACS and Telegraphic Transfer (TT) payments.
* Complete monthly expense reports and log the team’s business development activities.
* Send receipts to clients for card payments.
* Efficiently manage diaries and emails, arrange conference calls, book meeting rooms, and coordinate catering through internal systems.
* Maintain communication with internal and external contacts, ensuring Heads of Department are informed of key matters.
* This is not an exhaustive list of duties; you may be required to undertake other tasks in line with the role.
Skills and experience
* Highly organized with strong administrative skills.
* Exceptional written and verbal communication abilities.
* Excellent at planning, prioritising tasks, and time management.
* Proficient in Microsoft Word, including formatting and tracking changes.
* Proven ability to work well under pressure and meet tight deadlines.
* Calm and composed demeanor in challenging situations.
* Resourceful with excellent time management skills.
* Previous experience working in a busy legal environment as a Legal Secretary or Assistant.
Rewards and development
Buckles recognises the success of every employee and supports development to maximise potential and career growth. We offer a range of professional and personal development opportunities and benefits, including:
* Enhanced annual leave plus all UK Bank Holidays.
* An additional day off for your birthday (or closest working day).
* Extra leave on Christmas Eve (full day) and New Year’s Eve (half day PM) if these days fall on a working day.
* Private healthcare options for you and your family – via Bupa.
* Free healthcare cashback plans for you and your family.
* Enhanced pension – 5% matched contributions by Buckles.
* Ability to buy additional holiday – up to 5 days per year.
* Group Life Assurance – 4 x annual salary.
To apply
If you meet the criteria for this position, please submit an up-to-date CV demonstrating your skills and experience relevant for the role.
Buckles Law is an equal opportunity and disability-inclusive employer valuing diversity. We do not discriminate based on age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, sexual orientation, or parental/caring status. Please let us know if you require any reasonable adjustments to be made to the recruitment process. If you would prefer to discuss this confidentially, please email careers@buckles-law.co.uk and include the job title in the subject line.
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