Job Description
Due to successful growth of our client's business, we are exclusively recruiting for the position of Office Manager for their well-established family-run construction business.
Ideally, you will have worked in a similar position and possess the following experience:
* Construction / Engineering Admin experience
* Diary management of the directors
* Good knowledge of Excel and Microsoft Office packages
* Strong organisational skills
* Initiative to streamline & monitor processes
* Understanding of invoicing and purchase order processes
* Excellent oral and written communication skills
* Tact, discretion, and respect for confidentiality
* A pleasant, confident telephone manner
* Ability to work independently at times
* Liaising with clients and suppliers
* Managing incoming enquiries, reviewing tenders, and monitoring progress
* Logging and processing enquiries, managing CRM database
* Managing electronic files and keeping directories up-to-date
* Reviewing, editing, and sending quotations
* Receiving job orders and collating information for job folders
* Preparing and editing job completion summaries with photos and reports for clients
* Assisting the Marketing Director with promotional activities and managing contacts database
* Providing general administrative support to managers
* Maintaining social media accounts
* Performing other related tasks as needed
Requirements
Personal qualities and skills required:
* Team player
* Flexible, able to multi-task and prioritise
* Good telephone manner, able to remain calm under pressure
* Ability to work on own initiative
* Pro-active attitude
* Previous experience in a construction environment is essential
Benefits
Monday to Friday, no weekends, day shift 08:30 am - 5:00 pm, office-based daily, free parking. Transport is essential due to the rural location, as public transport links are limited.
You should be:
* Able to plan and prioritise workload
* Professional in presentation
* Committed to equality of opportunity
* Organisationally skilled
* Comfortable working in a target-driven environment
* Passionate about providing excellent service
* Positive, energetic, and adaptable
* Strong in Excel, Word, Outlook, and willing to learn new applications
* Experienced in meeting deadlines, working independently and in teams
* Skilled in handling data, reporting, HR administration, payroll, and bookkeeping
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