One of my local government clients are currently recruiting an experienced Executive Personal Assistant on a temporary basis. This is a 3-month minimum contract with the possibility of the role being extended further to work Monday to Friday 9:00am to 5:00pm.
Hybrid working role were, however, you will be required to attend the office 2/3 times a week.
Key Skills:
* To provide a full administrative service for meetings as required, preparing agenda papers, taking and transcribing formal minutes, following up actions and having a sound knowledge of issues under discussion whilst using judgment in relation as to how minutes are recorded sensitively and accurately.
* Extensive diary management, maintaining the smooth running of the relevant CLT member’s diary using independent judgement to prioritise the work schedule in accordance with changing priorities, liaising with all relevant parties in an efficient and effective way, ensuring the efficient use of diary time.
* Ensure that the relevant CLT member is fully briefed in advance of meetings with all applicable paperwork/agendas, ensuring that they are readily available electronically. Following our Democratic Processes Acting as the focal point for the directorate, sharing key information to Senior Officers and Members, ensuring they are kept fully appraised of all relevant matters relating to the specific service.
* Support the relevant CLT member in the creation, collation and communication of service specific information including letters, reports, templates, spreadsheets & presentations with a high degree of autonomy, confidentiality and accuracy.
* Proactively identifying any other duties that correspond reasonably to the general character of the post and are commensurate with its level of responsibility.
* To develop, manage and ensure the effective maintenance of electronic and manual filing and record keeping systems, including raising purchase orders, receipting invoices, photocopying and electronic filing in line with GDPR requirements.
* Proactively create and maintain good stakeholder relationships across the organisation and with external partners.
If you are interested in this vacancy, please send your CV to Jahker Miah from Coyle Personnel Ltd