Purpose of the role: This is a critical role within the finance and central team of the organisation. The role includes a range of administration and financial tasks to ensure that all income and expenditure is captured on our accounting system and reconciled. The role will also assist the Assistant Accountant, Head of Finance and Director of Finance in the requirements for the finance team and be responsible for training and supporting Finance Assistants in their duties You will also be required to support our services teams with ordering supplies and handling general queries Key Duties and Responsibilities: Accounts Payable Duties include: Posting of purchase ledger invoices/credits including matching with purchase orders and following approval steps Preparing and processing supplier payments. Sending supplier statements Query resolution, identify and resolve discrepancies. Supplier account reconciliations Accounts Receivable Duties include: Managing the invoicing process, from creation to distribution. Ensuring accurate and timely invoicing, reflecting services provided. Sending reminders for overdue payments and communicating with customers regarding outstanding balances. Follow ups with Trusts on a weekly basis. Efficiently monitoring and collecting and reconciling customer payments. Regularly reviewing accounts to identify and address late or missing payments. Sending customer statements Finance Duties include: Support with Month- end and Year- end close processes including posting journal and control accounts reconciliation Managing and reconciling direct debits on customer accounts Posting the returns from our services cash card expenditure Checking, posting and processing staff expenses Maintaining accurate and up-to-date financial files and records using spreadsheets and accounting software Handling both internal and external finance queries including providing financial information to relevant stakeholders Providing cover for the Finance and Payroll Officer Contribute to both the internal and external audit process Supporting the Assistant Accountant/Head of Finance and Director of Finance with production of relevant reports when required General Administrative Duties include: Acting as the Central offices front of house Dealing with incoming calls and queries Ordering supplies for offices and services Dealing with incoming post General duties: Actively promote the organisational mission, values, aim and objectives, ensuring all Policies and Procedures, to include the Code of Conduct and Practice are adhered to at all times. Be a cultural carrier for Threshold. Adhere and comply with all Thresholds Health and Safety Policies and Procedures including reporting and recording of all relevant incident, contributing to the overall physical cleanliness and general condition of the office. Report and record any matters, for example defects and / or accidents in relation to any issues in respect of Health & Safety immediately, for the attention of the designated person. Act as a Deputy Fire Warden and / or First Aid Person if designated. Actively promote a working environment where equality of opportunity, anti-discriminatory practice, individual rights and choice are promoted in accordance with Thresholds established Principles, Policies and Procedures. The above summary of the main roles and responsibilities is not intended to be exhaustive. This role may develop in accordance with the Thresholds Strategic Corporate Plan. However, you will from time to time be required to undertake other duties that are appropriate to your role and nature of your post. Skills: purchase ledgers invoicing credits reconciliation payments supporting with month end production of reports Benefits: Work From Home Pension: 6% employer, 4% employee contributions Westfield Health Plan 33 days of annual leave