Job Title: Project Coordinator/Support Officer
Reports to: Project Support Lead
Working Hours: Monday - Friday 37.5 hours per week
Location: Orbital Office in ST15 0QN
Occasional visits to customer sites with overnight stays may be required.
Primary duties:
· Responsible for the compilation, logging, sending and receiving of all incoming and outgoing project documentation, including data books, design packs, change control requests, BOMs, variation quotations, resource requests etc.
· Perform project related administrative tasks such as photocopying / binding / filing and other ad-hoc tasks to support the Project Manager and Project Engineer.
· Raising procurement requests in line with project plans, BOM updates and updates to material delivery dates when instructed by the Procurement department.
· Participate in project update meetings and minute-taking when required.
· Coordination of subcontractors, site welfare, 3rd parties and design approvers and appraisers etc. to ensure purchase orders are in place and up to date delivery/completion dates are communicated to all stakeholders.
· Coordinate project update meetings including booking of meeting rooms and issuing invites to participants.
· Liaising with internal and external stakeholders on a regular basis.
· Take messages / handle all incoming telephone calls in relation to company business but most specifically in relation to the project(s) which you are supporting.
· Act as the project point of contact for travel / accommodation requests within your project(s).
Secondary duties:
· Provide temporary cover for reception / other administrative positions, taking phone calls, ordering lunches, and greeting visitors when required.
· Perform any other ad-hoc duties within skillset.
· Set up and maintain filing systems.
· Assisting Project Managers / Project Engineers with project reports.
Essential skills:
· Good verbal and written communication skills.
· Previous Administration-related experience in an office environment.
· Desire to Progress.
· Ability to prioritise workload and set deadlines.
· Good working knowledge of the MS Suite of applications. (Such as Outlook, Excel and Word).
· Ability to work within given deadlines as part of a team or individually.
· Can-do attitude.
Desirable skills
· NVQ Level 3 in Business Administration.
· Basic understanding of PDF software such as Adobe Acrobat.
· Previous experience working with document control.
· General knowledge / understanding of engineering documentation such as General Arrangement drawings, design specifications, bill of materials, change requests etc.
Job Type: Full-time
Pay: Up to £27,000.00 per year
Benefits:
* Casual dress
* Company events
* Company pension
* Employee discount
* Free parking
* Life insurance
* On-site parking
* Sick pay
Application question(s):
* What is your salary/package expectation?
Experience:
* Administrative: 2 years (required)
Licence/Certification:
* Driving Licence (required)
Work authorisation:
* United Kingdom (required)
Work Location: In person