This is a varied and busy role supporting a high profile but private and discreet family. The responsibilities will vary from day to day, depending on the family’s necessities and will involve working closely with the family office, liaising with the principals’ business assistants with regards to their domestic diary and ensuring that all appointments are scheduled efficiently and communicated clearly to all relevant parties. As well as all Private PA responsibilities, a significant element of the role is the organisation of all private travel, including ensuring all family members’ passports are kept up to date, visas are processed efficiently, as well as researching new and exclusive destinations and managing itineraries and arrangements throughout the trip. While most of the year you will be supporting the family remotely from the UK, when the family are in London during the summer months, the will be more in-person support required.
Hours:- Full time with flexibility beyond standard office hours
Location:- Hybrid - normally 2-3 days in office, escalating up to 5 days when family in London (approx 3-months of the year). Occasional travel to Mumbai.
Salary:- Dependent upon Experience
Start Date:- ASAP
Interviewing:- ASAP
Responsibilities include, but not limited to:
* Provide personal assistance to principal (young couple with children) and on occasion wider family (parents/siblings etc)
* Manage running of central London apartment along with a wider support team
* Handle travel logistics (provision of documentation to visa team, only ever private travel so liaising with aviation; cars, arrival to hotels/villas including that of staff)
* Errands, Shopping and sending of items overseas
* Procurement of gifts
* Research children’s activities, classes and excursions the family can do while travelling and in the UK
* Reservations of hotels/visits to boutiques etc
* Liaise with Nannies, nurses, personal staff, doctors, drivers and security both in UK and remotely
* Event planing in conjunction with wider team
* Handle bill payments (either using credit card provided or direct to relevant parties to be transferred)
* Calendar management and maintaining itineraries especially when the family are in residence. Set up meetings including finding venues, transportation of guests, forewarning security
* Communicate at a distance effectively with staff in main residence (India) including family office.
Candidates must be / have:
* Strong Private PA background (3+ years), ideally within a similar position internationally
* Proactive and able to work independently and with autonomy
* Team player and used to working in large teams
* Exceptionally discrete and loyal
* Efficient and hardworking
* Quick-thinking and sharp to solve problems as and when they arise
* One step ahead at all times
* Highly organised – used to juggling constantly changing diaries and be on top of communications across numerous WhatsApp Groups
* Strong IT skills
* Articulate and well-spoken
* Well-presented
* Flexible and a team player
* Willing to travel, including periods of time in India
PLEASE NOTE
We receive a considerable amount of applications for every position and there is tough competition in the employment market. In order to process your application as efficiently as possible, please note the following requests to aide your application:
* Detail your relevant experience in a Cover Letter and include this on an up to date CV
* Quote your required salary
* Confirm your availability for interview and when you could start a new role
* If you can forward references to us, these can only strengthen your application
The more information you can provide, the better we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly.
Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.