Job overview
We are recruiting for a Project Officer for Specialty Doctor and Locally Employed Doctor who shares our vision to be trusted to provide consistently outstanding care and exemplary service to our patients.
We are seeking a highly organised and proactive individual to efficiently co-ordinate a programme of activities for Specialty Doctors (SAS) and Locally Employed Doctors (LEDs) within the East of England. The Project Officer will provide high-quality administrative support to the SAS/LED workstream at Lister Hospital, ensuring smooth delivery of programmes, effective communication, and excellent support to doctors and stakeholders.
At the heart of everything we do are our core values: Include, Respect, and Improve. We encourage you to embrace these values throughout the recruitment process and in your role with us.
Main duties of the job
This role will co-ordinate a wide range of activities for Specialty Doctors (SAS) and Locally Employed Doctors (LEDs) across the East of England, providing high-quality administrative support to NHS England (EoE) and the Host Trust at Lister Hospital.
The post holder will provide support in meetings, training events, finance processes, and web updates, while acting as the first point of contact for SAS/LED doctors.
You will work closely with the Associate Dean, Faculty Support Team, and Medical Education colleagues, they will ensure the smooth delivery of programmes and contribute to new initiatives that support doctors’ development and wellbeing.
The successful candidate will assist the Associate Dean and Faculty Support Team with Trusts annual development planning process, including budget planning and obtaining quotes for courses and events.
You will also be undertaking the reporting and analysis of project information to support project delivery.
Working for our organisation
At East and North Hertfordshire Teaching NHS Trust, we are proud of the range of general and specialist services we provide and our 6,000 or so dedicated staff ensure our patients get the best care. Our ability to be flexible and innovative in the way in which we work and deliver our services to our catchment has never been more important than it is now.
We run the following hospitals:
* The Lister Hospital, Stevenage
* New Queen Elizabeth II (New QEII), Welwyn Garden City
* Hertford County, Hertford
* Mount Vernon Cancer Centre (MVCC), Northwood
We have ambitious plans to become an outstanding, patient-led Trust where dedicated staff provide high-quality, compassionate care to our patients. We continue to undergo significant transformation and our staff and patients are at the heart of delivering this ambitious agenda.
We are committed to a positive work life balance for our employees. This means that any employee is entitled to seek to work flexible working patterns and we are committed to listen and consider all requests. Such requests, of course, have to be made and considered formally, and will need to be balanced against service needs, but our starting point will always be to find ways to support making them happen.
Detailed job description and main responsibilities
Please see the attached Job Description and Person Specification applicant pack for further detailed information regarding this role.
Person specification
Qualifications / Training
Essential criteria
* Educated to degree level in a relevant subject or equivalent level of experience/knowledge from working in a similar area/environment
* Good understanding of a range of work procedures and practices which require a level of expertise or specialism obtained either through formal training or equivalent experience e.g. project management, data analysis, high level administrative procedures
Desirable criteria
* Formal programme of project training eg PRINCE 2
Previous Experience
Essential criteria
* Experience of supporting complex projects or programmes within a recognised project or programme management framework.
* Experience of dealing with a wide range of stakeholders and providing information and advice
* Experience of assisting with the planning of effective meetings and events
* Experience of contributing information to formulate project reports
* Experience of documenting and reporting on risks and issues which includes identifying, monitoring and escalating the impact of risks and issues via the risk register for each project.
Skills
Desirable criteria
* Competent use of MS office packages
* Ability to take information from a number of sources and provide analysis, summary and options within detailed reports
* Ability to use data systems or office systems e.g. diary management
Knowledge
Essential criteria
* Practical knowledge of designing, setting up and implementing project management administrative processes and procedures for complex projects
* Understanding of confidentiality and data protection legislation including information governance
* Knowledge of administrative procedures, project management and information analysis
Desirable criteria
* Knowledge of project principles
Other Requirements
Essential criteria
* Understanding of, and commitment to, equality, diversity and inclusion
* Role model our Trust values every day
Our values
We want our staff to believe in, demonstrate and live our values in everything we do.
Include
We value the diversity and experience of our community colleagues and partners, creating relationships and climates that provide an opportunity to share, collaborate and grow together.
Respect
We create a safe environment where we are curious of the lived experience of others, seek out best practice and are open to listening and hearing new ideas.
Improve
We are committed to consistently delivering excellent services and continuously looking to improve through a creative workforce that feels empowered to act in service of our shared purpose.
Committed to our Community
East and North Hertfordshire Teaching NHS Trust is committed to equality, diversity and inclusion for all job applicants, staff, patients and the wider community. We want to create a workforce which represents the communities we serve. We are on a journey to become a more inclusive organisation and we welcome applications from everyone regardless of their background. In particular we encourage applications from candidates with disabilities, and candidates from Black, Asian and Minority ethnic (BAME) backgrounds who are currently under-represented in various parts of our workforce .
We understand the importance of balancing work and home life. We are committed to support flexible working for our staff wherever possible and all our employees are given the opportunity to discuss potential for flexible working.
We are proud to be a Disability Confident employer and achieved our status in 2019.
We will remove barriers that prospective candidates might face at any stage of our recruitment process. If you have a disability and would like the advert in an alternative format, or would like to talk about how we can adjust the interview process to best support you, please contact us by emailing resourcing.enh-tr@nhs.net
We are also proud to support our UK armed forces by supporting Reservists, Cadet Instructors, Veterans and military spouses/partners into employment and offering supportive policies that value their contribution to the community and to our Trust.
We are committed to being a carer-friendly environment, addressing the complex needs of families with caring responsibilities. In partnership with Carers in Hertfordshire, all our working carers have access to support from recruitment. We are also a member of Carers UK, providing resources to make balancing work and caring easier. Our approach is inclusive, recognizing diverse challenges and creating a supportive environment where carers feel valued.